Index of services
401(k) and 457 plans & PST retirement program contact information
How to contact the Savings Plus Plan provider
2016 Health plan costs
The CSU Employer contriburion rates and health plan comparison chart
About the area
Learn more about living on the Central Coast.
About UP
Staff and org chart listing for University Personnel
Academic administrator recruitment
Resources for recruiting academic administrators
Academic Personnel
Academic Personnel services, mission, and staff
Academic Personnel calendars
Academic personnel calendar and academic workdays calendar
Academic volunteer appointments
How to appoint academic-related volunteers
Additional employment & special consultants
Information and forms related to special consultants & additional employment for staff and faculty
Auto and home insurance
California Casualty offers CSU employees auto and home insurance
Automatic resignation (AWOL)
An unreported absence of 5 consecutive workdays is considered automatic resignation
Background check information
An overview of the CSU Background Check policy
Benefit forms
Benefit provider contact information copy
Duplicate without content
Benefits
Highlights of CSU Monterey Bay's employee benefits
Benefits contact information
Building a strong chair-dean relationship
Tips for building a strong chair-dean relationship
California Child Abuse and Neglect Reporting Act (CANRA)
CSUMB employees must follow the legal obligations and procedures established for mandated reporters
CalPERs contact information
How to contact CalPERS
CalPERS Retirement System
CalPERS is considered one of the biggest and most stable pension funds in the country
CalPERS workshops
Information on upcoming CalPERS workshops
Campus Health Center
The Campus Health Center (CHC) provides urgent, primary, and ancillary care (including occupational medicine), as well as referral services to faculty, staff, and their dependents
Catastrophic leave donation program
Eligible employees who are totally incapacitated may receive leave credits donated by other employees
Change of name
How to change your legal or preferred name
Change of personal contact information
How to change your address, phone number, emergency contact or email address
Classification
Information on how jobs are classified, forms related to position review, and job descriptions
Clearance Process
Provides information regarding clearance procedures for separating employees.
Coaches, counselors, faculty & librarians
A landing page for all faculty resources
Compensation
Information on compensation system and guidelines in the CSU
Conflict of interest
Explanation of conflict of interest, link to CSU conflict of interest handbook
Conversion of academic year to 12 month position
Salary, benefit and leave information when converting from an academic year to 12 month position
Counselors & librarians
Information specific to counselors & librarians
Credit unions
Credit unions offer value to CSU employees through competitively priced savings and loan products
Critical illness insurance
Aflac provides a voluntary group critical illness insurance to cover expenses not covered by your medical insurance.
Critical illness insurance contact information
How to contact Aflac
Department chair appointment and evaluation policy
Guidelines and standards for the appointment and evaluation of Department Chairs
Department chair best practices
Tips and best practices for department chairs
Department chairs
Resources for department chairs
Dependent Care Reimbursement (DCRA)
Difference in pay leave policy
The means by which eligible full-time faculty can be granted difference in pay leaves
Disability accommodation
How employees and job seekers can request accommodations
Discrimination, harassment (including sexual harassment), and/or retaliation
CSUMB is committed to providing equal opportunity to all persons interacting with the university and to provide a welcoming and respectful environment for all
E-verify
CSUMB uses E-verify to determine whether Form 1-9 documentation is valid
EAP contact information
Address, phone and website of EAP
EAP educational series
How to register for EAP webinars
Education code maternity leave (ECML)
Eligible employees may receive unpaid time off for up to one year
Elections and time off to vote
Guidance for election questions and explanation of time off to vote.
Emergency appointments (short-term staffing)
To fill short-term staffing needs without a full recruitment search
Emergency leave
Employee assistance program (EAP)
The EAP offers employees & their families information on hundreds of health and wellness topics, as well as confidential face-to-face counseling
Employee Clearance Checklist
An overview of the departments/offices typically included in the clearance process.
Employee development
Employee discounts & campus services
Employee forms
Forms for employees
Employee housing
An overview of options for East Campus housing for employees
Employee relations
Employee Relations helps staff and supervisors develop and maintain positive, respectful and harmonious working relationships and comply with collective bargaining agreements
Employee resources
Information pertaining to all staff and faculty
Employee Separation FAQ
Common questions and answers for separating employees.
Employment after retirement
A CalPERS retiree cannot serve, be employed by or be employed through a contract directly by a CalPERS employer unless he or she either reinstates or his or her employment satisfies the following conditions:
Evaluating APC (Unit 4)
Evaluation resources, procedures, and forms for evaluating APC employees
Evaluating Confidential (C99)
Evaluation resources, procedures, and forms for evaluating Confidential employees
Evaluating CSUEU (Units 2, 5, 7, and 9)
Evaluation resources, procedures, and forms for evaluating CSUEU employees
Evaluating MPPs
Evaluation resources, procedures, and forms for evaluating MPP employees
Evaluating SETC (Unit 6)
Evaluation resources, procedures, and forms for evaluating SETC employees
Evaluating SUPA (Unit 8)
Evaluation resources, procedures, and forms for evaluating SUPA employees
Evaluations for lecturers & coaches
Evaluation forms for lecturers, CalStateTEACH faculty, and coaches
Events and announcements
Upcoming events and other important announcements
Exempt employees
Employees are determined exempt under the FLSA
Facts about sabbaticals and travel
Information regarding travel expenses and procedures for sabbatical travel
Faculty early retirement program
Program details in the CBA, forms and calculator
Faculty personnel files
Explains the types of materials that go into faculty personnel files
Faculty recruitment and staffing
Resources for department chairs associated with faculty recruitment and appointments
Faculty resources
Links to other resources commonly used by faculty.
Faculty salary
Faculty salary information
Faculty unit leaves
Family and medical leave (FMLA)
Leave to care for yourself, a child, spouse, parent or other qualified member with a serious health condition
Fee waiver forms
All forms related to fee waiver
FERP and PRTB calculators
The PRTB-FERP Retirement Benefits Calculator allows you to enter data to calculate an unofficial projection of your CSU salary and CalPERS retirement benefits.
Flexcash
Forms
All UP forms
Free Individual Financial Counseling Appointments
One-on-one investment planning appointments with 403(b) plan representative.
Frequently Asked Questions (FAQ)
Answers to the most common questions received by the University Personnel Office.
Getting started at CSUMB
Welcome to CSUMB! We want to make your transition into your new position as smooth as possible. This one-stop shop of information will be your guide to get you through your first few weeks of employment.
Graduate Assistants (GAs)
Description of graduate assistant classification
Grant-related instructional faculty (GRIF) policy
Grant-related and specially-funded instructional faculty classification, policy, procedures and application
Group Coverage Continuation (COBRA)
Enrolled employees who separate from CSUMB are eligible for the Consolidated Omnibus Budget Reconciliation Act (COBRA) benefit
Guidelines for employing temporary faculty without a master's degree
Candidates not possessing a Master’s Degree, which is deemed to be a minimum degree requirement, may be hired as temporary faculty only if they fall into one of the following categories:
Guidelines for salary and range placement and advancement for temporary faculty
Various elements are considered in decisions regarding salary and range placement and advancement for members of Unit 3
HCRA & DCRA contact information
Phone number, address and website for HRCA and DCRA plans
Health Care Reimbursement Account
Health plans options
Holiday compensation
Compensation for employees who work on holidays
Holidays
Important to know
Prospective employees should be aware of the following information
Incompatible activities
Laws and regulations related to employment at the CSU
Index
An alphabetical list of all the topics covered on the University Personnel site.
Industrial disability leave
Benefits for eligible employees in lieu of temporary disability
Instructional Student Assistants (ISAs)
Description of instructional student assistants
Interfolio
Cloud-based electronic storage and submission process for faculty Retention, Tenure, and Promotion files
Jury duty or witness
Lactation support
Accommodations for nursing mothers
Leave forms
Leave request procedures
Leave without pay
Leaves & Time Off
Lecturer entitlement - Assignment of work
How to assign work while following Article 12 of the contract
Lecturer entitlement - General principles
Guidelines to keep in mind when reviewing lecturers for available work
Lecturers & coaches
Resources for lecturers and coaches
Legal assistance
The MetLaw Legal Plan covers representation for many personal legal services for employees and their eligible dependents
Legal assistance contact information
How to contact MetLaw Legal
Legal postings
Notices required by law or of particular importance
Life and AD&D insurance
Life, AD&D and LTD insurance contact information
Long-term disability insurance
Low enrollment, independent study, and special topics courses
Guidelines for offering low enrollment, special topics, and independent study courses
Lunch & Learn Series
Various presentations on a variety of topics
Making changes to your coverage
Managers (MPPs)
Information, tools and resources for managers and administrators
Mandatory online training
Introduces mandatory role-based training such as CSU Conflicts of Interest or Harassment, Discrimination, Retaliation Prevention
Meal periods
Scheduling and length of meal periods
Medical leaves
Medical plan contact information
Phone number, address and website of health plan providers
Military and military spouse leave
Minimum wage
The minimum wage in California is $10.50 per hour.
Moving into the chair role
This table illustrates the difference between a faculty and chair role
MPP Outside employment disclosure
FAQs, policy, and form
Name and contact information
Change or update your personal information
Nepotism
CSUMB adheres to the CSU Nepotism policy
New employee orientation for faculty
New faculty orientation events and resources
New employee orientation for staff and managers
Information about new employee orientation
New employee sign-in documents
How to complete your new hire documents. You will need to complete these forms and bring them with you on your first day of employment. You cannot start work without them.
New employees
A guide to getting started as a CSUMB employee.
New faculty
Information and forms for new faculty members
Non-exempt employees
Non-exempt employees are subject to the overtime provisions of FLSA
Non-recruited staffing forms
All forms having to do with non-recruited staffing
Nonindustrial disability insurance (NDI)
Benefits for eligible employees who were disabled due to illness or injury that is not work-related
Offboarding
Information for managers when employees leave.
Offer letter attachments
Forms, pay and benefit schedule, evaluation information, campus housing, Clery notice
Office hours
Description of the purpose and means by which faculty can conduct office hours
Old RTP policy (2006-2011)
Faculty hired prior to 2011 can opt to follow the old RTP policy instead
On-site Workshops
List of upcoming workshops regarding various benefits
Onboarding
Information for managers when orienting new employees.
Open enrollment
Open faculty positions
Landing page for temporary faculty hiring pools and tenure-track faculty positions.
Other types of leave
Outside employment and research policies
A list of resources regarding outside employment and external research
Overtime
Overtime is defined as authorized time worked in excess of forty (40) hours in a seven (7) day period (work week) by non-exempt employees based on the provisions of the Fair Labor Standards Act (FLSA)
Parental leave (maternity, paternity, adoption and foster care)
The university provides paid parental leave benefits to certain employee groups, subject to certain restrictions.
Part-time faculty recruitment
Resources for recruiting part-time faculty
Part-Time/Seasonal/Temporary Retirement Plan (PST)
The CSU Part-time/Seasonal/Temporary (PST) Retirement Plan is for certain CSU employees who do not meet the eligibility requirements for participation in CalPERS
Performance evaluation
Performance evaluation process and timeline
Personal holiday
Policy on adjunct research faculty
On occasion, members of the academic community request professional affiliation with an academic unit at CSU Monterey Bay. When such requests are granted, the status of "adjunct research faculty" is conferred
Policy on faculty emeritus/a status
Eligibility criteria for emeritus/a status and the rights and privileges associated with such status
Post tenure evaluation policy
Post-tenure evaluation acknowledges, encourages, and supports the success and professional growth of tenured faculty
Pregnancy disability leave
Female employees may be entitled to four months disability leave for conditions related to pregnancy
Probationary period
New probationary staff employees must successfully complete a probationary period of service before permanent status may be granted.
Prospective employees
Job openings and an introduction to working at CSUMB
Range elevation policy for temporary faculty
The means by which temporary faculty (full or part-time) may be granted range elevation
Reconsideration
Reconsideration of personnel actions for non-represented employees
Recruited positions forms
All forms related to recruited positions
Recruitment and staffing
Explanation for the recruitment process for faculty, staff, and administrative employees
Related campus policies
Campus policies related to drugs, alcohol, tobacco, violence, animals, and computer use.
Resident director
A Resident Director of The California State University International Programs is a full-time, tenured or tenure-track faculty member holding a teaching or administrative appointment on a CSU campus who is appointed to provide academic, administrative, and fiscal supervision of an overseas study center, under the direction of the Director of International Programs.
Rest periods (breaks)
An employee is allowed rest periods each workday of fifteen (15) minutes for each four (4) hours worked.
Retention, tenure, and promotion (RTP)
Procedures, timelines and policies surrounding RTP
Retention, tenure, and promotion policy
Guidelines and standards for Periodic Evaluation, Retention, Tenure, and Promotion (RTP) of probationary and tenured faculty
Retired and former employees
Information about retirement, unemployment insurance, and COBRA coverage
Retirement plans
Calpers, FERP, PST and tax-deferred retirement savings
Sabbatical leave policy
The means by which eligible, full-time faculty may be granted sabbatical leaves
Scholarshare savings plan
Security and fire safety report
Information on on campus security, personal safety, crime and fire statistics
Seven habits of successful chairpersons
A list of habits found in successful chairs
Sick leave
SkillPort Challenge
Information on SkillPort and suggestions for training
Staff
Landing page for information, resources and forms for staff
Step 1 - Complete required documents
Required sign-in documents for new employees
Step 2 - Read employee policies and notifications
New employees must review these policies and procedures and sign the acknowledgement form
Step 3 - Confirm you have everything using the New Employee Paperwork Checklist
Confirm you have all the paperwork you will need to bring on your first day.
Step 4 - Bring all documents with you on your first day
Bring your completed documents printed or saved on a thumb drive
Student Assistants
Information on standards and guidelines for Student Assistants
Student employees
Landing page for information related to student employees and TAS
Substitute faculty assignments
Describes circumstances in which to assign substitute faculty and steps to follow
Summer term appointments
Explains assignment order and entitlements for summer appointments
Supervisor / Department FAQ
Common questions and answers for supervisors and department support staff.
Tax advantage premium
Tax advantage premuim
Tax deferred retirement savings plans
401(k) and 457 retirement savings plans, tax sheltered annuities, supplemental contribution programs
Teaching Associates (TAs)
Description of the teaching associate classification
Tenure and tenure-track forms and policies
Forms and documents that apply to tenure track faculty.
Tenure line recruitment
Resources for recruiting tenure line faculty
Tenure Line Recruitment - Revised Draft
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Tenure line recruitment (revised)
Revised page for tenure-line recruitment documents
Travel assistance
Travel assistance contact information
How to contact FrontierMEDEX Travel Assist
TSA / 403(b) plan contact information
How to contact Fidelity
Unemployment insurance
University Personnel Home
Landing page broken down by audience, department
Using your benefits
Vacation
Vision plan
Vision plan contact information
Phone number, address and website of vision plan provider
Voluntary benefit plans
Auto & homeowners, campus health center, credit unions, legal assistance
Voluntary online training
Introduces the variety of voluntary courses employees can enroll in through Skillport
Whistleblower complaints
What and how to report state fraud and abuse
Work schedule
Work week
The work week for normal work schedules consists of seven (7) consecutive twenty-four (24) hour periods beginning at 12:01 a.m. on Sunday and ending at 12:00 midnight the following Saturday
Workplace injuries and workers compensation
Your first day at CSUMB
An overview of what to expect on your first day of work.
Your first few weeks
An overview of activities to expect during your first few weeks
Your rights & responsibilities
Notices and policies all university employees should be aware of