Check-out process

Residents who are graduating, studying abroad, withdrawing / taking a leave of absence, or if your exchange has ended, are able to check out of their Fall assignments by 12 noon on Saturday, December 16, 2017.

If you are graduating, studying abroad, or withdrawing / taking a leave of absence, then you must also submit a Request to Cancel License Agreement form which can be requested at our main Student Housing Office, East Campus Office, or the Promontory Front Desk .

All items must be removed from your room and the space cleaned and before you are ready to check out.

Students who will be continuing for the Spring Semester do not need to check-out of their Fall assignments by Saturday, December 16, 2017. If you are a continuing student for the Spring Semester and will be staying on campus at any time during Winter break please fill out the Winter Housing Google Form.

Main Campus

You can pick up a check out envelope from either our main office or the Promontory front desk starting December 1, 2017. You can also contact our office at 831-582-3378 to schedule a check out appointment.

Check-out appointments must be scheduled at least 24 hours in advance and are made on a first come first serve basis. If your preferred check-out time is not available, please select another time.

Graduating residents will be allowed to check out by 12 noon on Saturday, December 16 2017. Graduates still need to follow the same check out process by either picking up a check out envelope, or scheduling a check-out appointment with our office. Be on time for your check-out appointment.

If you rearranged the furniture in your room, please make sure it is put back the way it was when you first moved in. Charges may apply for furniture that is not returned to its original configuration.

East Campus

Beginning December 1, 2017, check out envelopes will be available at the East Campus Housing Office.

Prior to placing your keys in the Check-Out Envelope, please make sure you have removed all of your belongings from your room/apartment, cleaned according to the Cleaning Guidelines (which are included on the envelope) and lock your room.

Once this has been completed, place your keys in the Check-Out Envelope and give the sealed envelope to the East Campus Housing Office, during regular business hours.

Regular Business Hours:

Monday – Friday: 9am-6pm

Sunday: CLOSED

Business Hours: December 16-22, 2017

Monday – Friday: 9am-6pm

While not encouraged, if you need to drop off your envelope after business hours, make sure the envelope is sealed, completely filled out and place it in the drop box outside of 603 Thomas Court.

Once the information on your Check-Out Envelope is completed, signed, and the envelope is turned in, the Check-Out Process is complete!

Check-Out Appointment (Optional)

If you would like to schedule a Check-Out appointment, please contact the East Campus Housing Office at

The RA is not able to assess any charges. If you would like a pre-inspection to determine charges, please contact Alliance Frederick Park at (831) 883-3157. At the time of the pre-inspection, you will receive a list of estimated cost(s) for damages.

If you would just like a copy of this list without a pre-inspection appointment, please contact Alli Griffith at

Important dates

Friday, December 1, 2017 – Check out envelopes are available and check out appointments open.

Saturday, December 16, 2017 – All residents not continuing for the Spring Semester (including graduates) must be checked out of their rooms by 12 noon

Friday, January 5, 2018 – Eligibility Deadline – Spring residents must be enrolled in the minimum number of units to retain their assignment