Employee Resources

OASIS Employee Access

Log into OASIS

  • OASIS is the primary system of student records and data. CSUMB and Corporation employees may need access to this system to support students. The process of receiving access to OASIS data depends on your role at CSUMB.

    Security Awareness Training

    • All CSUMB employees (except for faculty) and Non-CSUMB employees (temps, persons of interest, guest speakers, volunteers, etc) must satisfy security awareness training by completing the following course in the SumTotal training system: Data Security and FERPA.
    • Once the training is completed, a Data Access Request (DAR) Form must be submitted. Please find the DAR form in one of the below Access links pertaining to your position.

  • Active Faculty members are automatically provisioned access to the OASIS Faculty Center.

  • The Advising Center administers access.

    Advising Data Access Request Form

    Submit your form and FERPA Completion Certification to the Advising Center at advising@csumb.edu 

  • Center of Advising

    • Who: Peer Mentors working directly for the Advising Center and Student Assistants working for the Business Dept
    • Requires Training by the Center of Advising
    • Requires Advising Data Access Request Form
    • Requires Information Security & Privacy Rights Training
    Advising Data Access Request Form

    Submit to the Advising Center.

    All Other Departments

    • Who: Peer mentors working for Early Student Outreach and Support (EOSP), Student Housing, and Peer Mentors/Student Assistants not working for the Business Department
    • Requires Department training.
    • Requires Alternate Data Access Request Form
    • Requires Information Security & Privacy Rights Training
    Alternate Data Access Request Form

    Submit to Student Information Systems.

    Access to OASIS is granted based on an employee's role or position at CSUMB.

    • Academic Support Staff must complete a Catalog and Schedule Class training.
    • Please contact Academic Scheduling to schedule an appointment. See Academic Support Staff Help (for OASIS)
  • New Employee Data Access Request Form

  • Requires Information Security & Privacy Rights Training. Submit the Alternate Data Access Request Form to request the following types of access:

    • Student Assistant (Student Assistants in Business Dept use the Advising Data Request)
    • Peer Mentors (for Early Outreach and Support Programs)
    • Temporary Employee
    • Custom/Ad-hoc OASIS Access
    • OAS (Oracle Analytics Server)
    • OnBase Enterprise Content Management (ECM)
    • Campus Data Warehouse
    Alternate Data Access Request Form

    Submit your form to the Enterprise & Engagement Applications Security Analyst at enterprise_security@csumb.edu.

  • The following forms are typically used by SA analysts

    If you have questions regarding the forms below, please open a ticket under Business Analyst Support Services (SIS)

    Role Creation

    The purpose of this form is to submit a request to create a new role, with custom access, in OASIS. Typically roles are created for new positions or adhoc access. This form requires a department manager's approval. 

    Role Create Form

    Role Update

    The purpose of this form is to submit a request to update an already existing role in OASIS. Typically roles are updated when a user requires additional access to fulfill their job duties. Access may also be updated when custom pages are built or delivered in OASIS. This form requires a department manager's approval.

    Role Update Form