CalOSHA COVID-19 Campus Requirements
CalOSHA COVID-19 Prevention Non-emergency Regulation requires California employers to continue providing COVID-19 resources and guidance through 2/3/2025.
Submit vaccination status
All students, faculty, and staff who have not already submitted their vaccination status should do so now.
The CSU’s COVID-19 vaccination policy allows students and employees to submit medical and religious exemptions. If there is a change to your vaccination status, please resubmit to the Otter Vaccination Registry after each change in vaccination status.
Otter Vaccination Registry
- All students and employees affiliated with the university, regardless of in person or virtual only status, are required to submit their vaccination status to the Otter Vaccination Registry.
- All newly admitted and current students are to submit proof of vaccination status to comply with the policy.
- If you experience technical issues uploading your document in the OVR, please firstname.lastname@example.org your vaccination status information and documentation.
- If you have misplaced or lost your vaccination card, and you were vaccinated in California, you may retrieve your vaccination information at Digital COVID-19 Vaccine Record.
- The Otter Vaccination Registry form is behind Okta requiring sign-in/verification of the user that is submitting the proof. The connection to the form is encrypted. Once the document is sent it is stored in a CSUMB on-site document store that as an employee likely already contains their private information. The document store itself is encrypted for both the files and database entries that it stores.
- CSUMB will run periodic queries in the California Immunization Registry (CAIR2) - a secure, confidential, statewide computerized immunization information system for California residents to verify or collect up-to-date COVID-19 vaccine information for CSUMB students, faculty and staff.
- Access to the OVR is limited to the Senior Director of Health and Wellness Services and the COVID-19 Exposure Tracing team.
How to submit to the OVR
- Have your vaccination card ready to enter your information.
- If you don't have your vaccination card, locate your California digital Immunization Card online at myvaccinerecord.cdph.ca.gov. If you received your vaccinations in another state, check with the appropriate state or vaccine administrating provider.
- Have an image of your vaccination card ready to upload. The file types that work best are JPG, PNG, and PDF.
- If you are using your phone to upload your information, we suggest taking a photo of your card before starting the submission process.
- Visit the new Otter Vaccination Registry. The interface is updated and requires submitting information for each vaccination dose separately. You will need to log in using your CSUMB username and password.
- Follow the prompts to complete each question in the form.
- Upload your proof of vaccination file.
- Add each vaccination dose separately using the 'add another dose' link when needed.
- After entering all information, be sure to select 'submit' at the bottom of the page.
Mask-Friendly Campus Policy
CSUMB is a mask-friendly campus policy. Anyone who chooses to wear a mask in most indoor spaces is welcome and encouraged to do so. Read the policy announcement.
Masking is still required when you are:
- Accessing health services at Building 80 Health and Wellness Services.
- Living in student housing and are symptomatic and awaiting test results and when COVID-19 positive and fulfilling an isolation period
- Exposed to a COVID-19 positive person, are asymptomatic or symptomatic, and are awaiting test results
- Any place where official signs indicate masking is required
If you are a student who may need accommodations, email Student Disability and Accessibility Center (SDAC) or call 831-582-3672.
Availability of free masks:
The university will continue to provide free masks, including 3-ply surgical and KN95 options, at these eight on campus locations:
- Alumni Visitor Center | Info desk at main entrance
- Building 12 | Housing Office
- Building 47 | Student Service Center lobby
- Library | First floor
- Otter Sports Center | Info desk at main entrance
- Otter Student Union | Info desk at main entrance
- Promontory Housing Office | Building B
- University Center
Employees and students who were exposed to a COVID-19 positive person or are symptomatic may request a single, self-administering rapid test at the Campus Health Center (CHC). To receive a single rapid test.
COVID-19 Polymerase Chain Reaction (PCR) testing is available at the CHC by appointment.
Employees must receive supervisor approval to pick up a rapid test or PCR test during work hours or may attend during their non-work schedule.
COVID-19 Testing during evenings, weekends and campus holidays
Free COVID testing in Monterey County and in Santa Cruz County, and by Lightspeed Testing.
Doctors on Duty (DOD) clinics do not offer free rapid testing. If the CSUMB campus community visits a DOD clinic on evenings, weekends or campus holidays:
- Students will be charged for the rapid test, but not the appointment if they show their CSUMB ID.
- Faculty/Staff will be charged for both the rapid test and the appointment
- PCR tests are billed to student and employee’s insurance
Employees, all Monterey County residents are eligible for testing, regardless of insurance status. Although OptumServe will bill your insurance company for testing, there is no out-of-pocket cost to the patient. To make an appointment, visit the website or call 888-634-1123. You may learn more about Community Testing Sites on the County of Monterey Health Department webpage.
Self-tests available by insurance type
Medi-Cal: Ask the pharmacist for free at-home tests with no co-pay. See Medi-Cal instructions for getting free test kits.
Medicare: Bring your red, white, and blue Medicare card to a pharmacy to get your free tests. See details at Medicare Covers Over-the-Counter COVID-19 Tests.
Private Health Insurance: Your insurance must pay for, or reimburse for, 8 at-home tests per person, per month. There are several ways private insurance offers over-the-counter tests. Some insurance companies will mail them to you directly, some have partnerships with pharmacies and will allow you to pick them up for free, others require you to purchase the test and then fill out a form for reimbursement. Ask your insurance company how to get your free tests. Find out more at How to Get Your At-Home Over-the-Counter COVID-19 Test for Free.
COVID-19 Test Type and Process
Rapid/Antigen: Point-of-Care tests are diagnostic tests which provide results within minutes.
PCR: Polymerase Chain Reaction (PCR) test to detect SARS-CoV-2 in upper and lower respiratory specimens. Tests may take anywhere from 24 hours to 7 days to process depending on current case rates. If the individual is symptomatic with a negative rapid test result, they are asked to also take a PCR test. The testing staff will perform the sample collection by inserting a soft tip swab on a long, flexible stick to collect respiratory material found in the nasopharyngeal cavity. The swab is sealed in a tube and sent to a laboratory for processing. Nasopharyngeal sample demonstration. PCRs will be billed to the individual's insurance. All insurances cover PCR costs. There is no out-of-pocket cost or copay for processing a PCR at the Campus Health Center.
2022 Isolation and Close Contact Guidance
CSUMB follows the California Department of Public Health's isolation and close contact guidelines. Isolation guidance details will be provided to each confirmed positive case by the Exposure Tracing Analyst and Human Resources or Corporation Human Resources representatives. See Exposure Tracing Process.
Employees and students are to complete the confidential and secure COVID-19 reporting form if:
- If you test at an off campus testing site and the test result is positive.
- If you test off campus and your result is negative on a rapid test and you are waiting for the results of a PCR test.
- Regardless of presently being on or off campus, if you are exposed to someone who is COVID-19 positive.
- Anyone can submit the COVID-19 Positive Reporting Form for someone who is too ill to self-submit or have disclosed to you that they are positive and they have not submitted a report. Either inform the student or employee to submit a COVID-19 Reporting form or tell them you will do it for them. You will need to keep them on the phone until you complete the necessary information on the report.
- CSUMB Exposure Tracing consists of interviewing the positive case, documenting the campus locations where the case has been during their infectious period, and collecting the names of individuals who meet the definition of a close contact.CSUMB follows the California Department of Public Health's isolation and close contact guidelines.CDPH defines close contact as someone sharing the same indoor airspace, e.g., home, clinic waiting room, airplane etc., for a cumulative total of 15 minutes or more over a 24-hour period (for example, three individual 5-minute exposures for a total of 15 minutes) during an infected person's (laboratory-confirmed or a clinical diagnosis) infectious period.Exposure locations are captured during the exposure tracing interview and are listed on the Campus Locations Exposed to COVID-19. Anyone at that location can take extra precautions and follow the close contact guidelines.
Actions that initiate Exposure Tracing
- If an individual is tested at an off campus testing site and their test result is positive, they are to submit the COVID-19 Positive Reporting Form.
- If an individual, regardless of presently being on or off campus, is exposed to someone who is COVID-19 positive, they are to submit their own COVID-19 Positive Reporting Form.
- If an individual is waiting for the results of a PCR from an off campus location, they are to submit the COVID-19 Positive Reporting Form.
- Anyone can submit the COVID-19 Positive Reporting Form for someone who is too ill to self-submit or have disclosed to you that they are positive and they have not already submitted a report. Either inform the student or employee to submit a COVID-19 Reporting form or tell them you will do it for them. You will need to keep them on the phone until you complete the necessary information on the report.
When a COVID-19 Positive Reporting form is submitted, an Exposure Tracing Analyst, and Human Resources or Corporation Human Resources will contact the positive student and/or employee. The Exposure Tracing Analyst will also contact the confirmed on campus close contacts.
For details on Exposure Tracing, see the CSUMB COVID-19 Prevention Plan.
CSUMB values openness and inclusion. The CSUMB community does not accept xenophobic behaviors expressed through speech, harassment, the spreading of misinformation, or misinformed decision-making.
Anyone experiencing incidents of xenophobia or harassment may report the incident, and seek additional support from the CSUMB Personal Growth & Counseling Center, Otter Cross-Cultural Center and the Office of Inclusive Excellence.