Become a UROC Mentor
A subset of UROC sponsored research opportunities require that prospective Research Mentors be approved by their home institutions prior to serving in this role.
- First, confirm that the program within which you'd like to become a mentor is not listed below.
- If so, please follow the procedures outlined there.
- If the program is not listed below or you are unsure, please complete the Mentor Intake Form and submit it to Jessica Bautista.
Mentor Intake Form
Questions about this document? Contact Jessica Bautista.
MLML Research Mentor Approval Process
Prospective Graduate Student Research Mentors must have approved and signed Research Mentor Approval and Mentor Intake Forms (both below) submitted to UROC.
MLML-UROC Mentor Approval Form
- Signatures from your Advisor(s), the MLML Health & Safety Officer, and the MLML Faculty Chair or Director are required. Plan accordingly.
- Appendix 1: Procedures and Protocols
- Appendix 2: Training Plan
- Appendix 3: MLML Equipment, Supplies, or Other Facility Resources
MLML-UROC Mentor Intake Form
The information included on this form will be used to create Project Descriptions that will be advertised to eager CSUMB undergraduate applicants. (Please review MLML-UROC Project Descriptions for examples of what CSUMB students will use to decide which projects they would like to participate in.)
Tips for completing the Mentor Approval form fully and accurately:
- Discuss your participation in this program with your Faculty Advisor well prior to preparing this document.
- Anticipate and avoid the need for amendments to your Mentor Approval Form by asking your Faculty advisor for input on what may require extra clarification in the Procedures and Protocols, Training Plan, or MLML Equipment, Supplies, or Other Facility Resources appendices.
- Request permission to have your UROC Researcher use costly or sensitive equipment, even if you already have been approved for it's use.
- Adapt excerpts from your previously submitted Masters proposal instead of generating new protocols, sampling schemes, or site descriptions.
Please review the following examples of previously approved Research Mentor Approval Forms. These examples illustrate how the level of detail and comprehensiveness required for each of the Appendices is dependent upon the complexity of the project. For more guidance on the specific requirements of each of these sections, please contact the MLML Health and Safety officer Jocelyn Douglas or Faculty Chair Ivano Aiello.
Eligibility to become a Graduate Student Research Mentor is limited to MLML graduate students with an approved thesis proposal.
Exceptions to this policy can be made at the discretion of the graduate student's advisor, when a MLML faculty member is principal investigator or overseeing the project, OR the MLML graduate student is assisting the faculty member.
As a UROC mentor you are expected to not only integrate the UROC mentee into your research process and expose them to the research environment, but also provides them with the direct guidance and scaffolding necessary for a positive learning experience. A good mentor models positive behaviors, fosters a trusting relationship, guides, instructs and motivates the mentee. Additionally, a good mentor continually assesses the mentee's progress in order to manage expectations and achieve stated goals and objectives while fostering a relationship of mutual respect.
UROC mentors help students develop and execute research objectives and learning outcomes that prepare students for advanced study, graduate school, and employment in their field. To that end, mentors will work with their student to complete UROC’s Research Planning Guide, which includes project-specific research objectives, learning outcomes, a literature review, and a timeline.
Mentors are expected to meet with their student on a pre-determined schedule, provide honest and critical feedback to their student, help their student make connections within the professional community, and aid their student in disseminating results through conference presentations and publications.
Mentors will also work closely with UROC Staff to gauge the student’s development and progress. We are committed to supporting the development of individualized, rigorous, and creative action plans.
The UROC Researcher (mentee) will be integrated into a mandatory UROC Summer Research Program, which augments students’ research experiences, strengthens research and professional skills, and helps prepare them for graduate school and/or careers in research. Students will develop writing and professional communication skills; a suite of professional products; and present their research at the UROC Summer Research Symposium at the end of the summer.
This course is organized and led by UROC Instructors but mentors are asked to contribute to the mentee's development by providing significant feedback and guidance on the products associated with this program. This may include:
- Providing student with guidance on responsible conduct of research training and any safety and liability training or forms required by MLML
- Assisting student with completion of a UROC Research Planning Guide
- Introducing student to appropriate literature and background information necessary for full comprehension of the various goals of their and their mentor's research project.
- Helping the student identify a research question and project that is appropriate in scope and complexity given the program timeframe, goals, and deadlines
- Assisting student with generating an abstract describing the research question, goals, methods, and (ultimately) results in mid-July
- Instruction on analysis, data representation, and data interpretation in your discipline
- Design and presentation of a poster or oral research presentation at the UROC Summer Research Symposium in mid-August
Approved mentors that are eligible for employment in the United States may be compensated up to $1000 per academic term (summer, spring semester, or fall semester) for the time and effort they spend on guiding their mentee through the mentor process. Mentors to multiple mentees may be compensated up to $500 for each additional mentee.
Mentor Training Workshop:
UROC provides an annual Mentor Training Workshop each Spring. This workshop is mandatory for all new MLML mentors and strongly recommended for all mentors.
Tentative date: April 11th, 2-5pm @ UROC
Mentee selection: As part of the application process, mentees are asked to identify which of the available MLML mentors they would like to work with. When mentors are provided with the application materials and contact information of the mentees they "matched " with, they will have the opportunity to decide if the applicant has the appropriate background and skills. In this way, the mentor has the autonomy to decide if the applicant is a good fit for their project.
Contribution of mentee to research: Mentees are paid as UROC Researchers and receive compensation that is equivalent to up to 10 weeks of full-time work or 40 hours per week. These hours include the time that mentees spend on completing the UROC Summer Program deliverables as well as the time spent working with the MLML mentor. Mentees are not required to work 40 hours per week, and mentors are asked to clarify in the interview process how many hours per week the mentee is expected to be engaged in research activities.
Mentee conduct: UROC holds all of its students to a high academic and personal Code of Conduct: students are expected to perform well academically and to serve as exemplary members of the scholarly community. In all matters, students will apply themselves to the fullest, work hard, and maintain the highest standards. They will adhere to the rigorous academic standards set by the program, and deliver required products in a timely and professional manner. In their actions they will exhibit maturity, honesty, sound judgment, and respect for others. Students who are unable or unwilling to perform at this level may be dismissed from the program. Mentors and staff will provide guidance to help students achieve their full scholarly and professional potential. Any conduct issues should be immediately brought to the attention of Jessica Bautista.
Once your approval forms are submitted, there are several important tasks and dates all mentors should be aware of:
(Also, refer to the Program Timeline above for more important dates.)
- February 27: Approved mentors will be asked for pictures to accompany Project Descriptions used to advertise available research positions.
- February 27 - March 1: Project Descriptions generated for UROC webpage. Mentors asked to review Project Descriptions and provide corrections.
- March 1: MLML-UROC Summer Program Information Session, 3-4 pm @ CSUMB. An opportunity for mentors to introduce their research program to a captive audience. Highly recommended for mentors to attend.
- March 1: Undergraduate application opens - March 26: Undergraduate application deadline
- March 29: UROC staff provides MLML mentors with up to 2 prospective mentees to interview.
- March 29 - April 5: MLML mentors interview prospective mentees. Skype or in-person interviews are recommended and must be arranged by mentors. Mentor selection of mentees is made on first-come, first-served basis; mentors are encouraged to arrange interviews and make decisions ASAP.
- April 5: Deadline for mentors to provide UROC with their ranked preferences of mentees. Mentor selection of mentees is made on first-come, first-served basis; mentors are encouraged to arrange interviews and make decisions ASAP.
- April 10: Offers made to CSUMB undergraduates.
- April 11: Mentor Training Workshop 2-5 pm; Required for all new mentors.
- April 14: Deadline for CSUMB undergraduates to accept/decline positions.