Automobile Accidents While On University Business
Employees involved in vehicle accidents while on official University business shall file a “Report of Vehicle Accident form” -STD 270 (as required by the State of California automobile liability program), and a "Vehicle Accident Data form"- STD 269 with the Office of Enterprise Risk Management within 24 hours of the employee's return to campus. The employee’s supervisor shall be responsible for completing a “Supervisors Review of Accident”- STD 274 report and submitting it to the Office of Enterprise Risk Management.
Automobile/Motor vehicle use
University Vehicles shall be used only in the conduct of official University business. This means “only when driven in the performance of, or necessary to, or in the course of, the duties of University employment.” Only University employees may drive University vehicles. The campus shall not loan or lease a University vehicle to an auxiliary organization. To obtain an electronic version of the CSU Policy Guidelines for Use of University and Private Vehicles, click here CSU Policy Guidelines.
Employees may be authorized to use a privately-owned vehicle for official University business if the employee certifies that the vehicle being used is covered by standard liability insurance, adequate for the work to be performed, equipped with safety belts in operating condition, and in safe mechanical condition as required by law.
Commercial rental vehicles
Employees shall use one of the commercial vehicle rental companies currently under contract with the State of California when renting a vehicle for official University travel. If none of the contracted companies can provide vehicles in a specific location, employees may seek the services of a non-contract company.
Eligibility to drive vehicles on official university business
To be eligible to drive University-owned, privately-owned, and/or commercial rental vehicles on official University business, the vehicle driver must be a University employee and must have a valid California state driver's license. Drivers must certify that they have no outstanding traffic warrants and have not been issued more than three moving violations or have been responsible for more than three at fault accidents (or any combination of more than three thereof) during the past twelve month period. Employees with unacceptable driving records should not be authorized by their supervisor to drive vehicles for University business purposes. The Facilities Vehicle Coordinator shall be responsible for reviewing employee Motor Vehicle Driving Records, notifying supervisors of those employees whose driving records are poor and/or unacceptable, and recommending appropriate action.
Student drivers on academic instructionally-related field trips
Faculty members shall insure that each student driving a state-owned or privately-owned vehicle and transporting other students on academic/instructionally-related field trips, as directed and coordinated by the faculty member for his/her respective course, is appointed as a Volunteer Employee of the University in advance of the scheduled field trip. As an employee, the student will be provided with coverage and defense as well as access to Worker’s Compensationcoverage.
STD 268, Incident/Accident Report
All accidents involving personal injury and/or property damage/loss either on campus or at campus programs located off site shall be reported to the Office of Enterprise Risk Management. Traffic accidents, criminal activity, or serious bodily injury/property damage shall be reported directly to the University Police Department (UPD), who will ensure that the Office of Enterprise Risk Management has been notified.
Employees who are injured or become ill because of their job shall immediately report the injury or illness to their supervisor. Supervisors shall provide the employee with an “ Employee’s Claim for Worker’s Compensation Benefits” form and process the form as directed by University Personnel.
Student and visitor accidents
Faculty and staff responsible for activities, equipment, facilities, programs and services shall initially report all accidents resulting in personal injury to students and/or visitors which occur either on campus (i.e. classrooms, laboratories) or off site at campus programs (i.e. field trips) to the Office of Enterprise Risk Management within 24 hours. Students and/or visitors shall be responsible for filing an accident report when they are involved in an accident on campus that results in personal injury or property damage that is not part of a campus activity (i.e. trip and fall while walking to class) as soon as possible but within five working days of the incident.
The University may provide certificates of insurance (CoI), evidence of self insurance, or endorsements demonstrating coverage or providing additional coverage as required in contracts administered through Contracts and Procurement Services. Environmental Health, Safety, and Risk Management (EHSRM) shall be responsible for the acquisition and distribution of certificates of coverage. At this time, Risk Management currently has two types of CoI's: Partner Affliate and Course Based.
STD 268, Incident/Accident Report
Work related illness and injury coverage is provided for employees on a cost plus basis. Program Managers are responsible for Worker’s Compensationand employment liability loss costs. (Costs are currently paid within University resources).
Employee illness and injury
The State of California requires employers to maintain Worker’s Compensation benefit programs to provide for medical services for work related injuries or illness of employees. This benefit is available to all persons employed by the University, including volunteer employees and student assistants. The University shall maintain insurance to finance the cost of medical and related services for work related injuries or illness of employees as required by statute.
International Travel Requirements
We request that you check to see if your destination is considered High Hazard: Travel.State.Gov and California State University Risk Management Authority (CSURMA).
Any student air travel sponsored by, or pursuant to, a program of the University and any affiliated organizations, e.g. student clubs, academic programs, and enterprise projects, shall be conducted in ways which offer the least risk to the safety of participants and the least liability to the University. Use of scheduled or chartered air transportation services must be reviewed and approved by the appropriate respective campus administrator or their designee (i.e., Provost and Vice President for Academic Affairs). Selection of air carriers, planning of travel itineraries, and conduct of student air travel shall be done prudently by employees with demonstrated good judgment and with paramount concern for the safety of program participants.