Reporting Process
Most of the information on this page refers to Title IX and Title IX procedures; however, the Title IX office also processes reports of discrimination, harassment and retaliation (DHR). The report link for Title IX is the same for DHR matters.
Duty to Report vs Mandated Reporter
Duty to Report
Almost every CSUMB employee (faculty, staff, administrators, and student assistants) has a “duty to report.” This means they are required to notify the Title IX & DHR Prevention Office if they learn about allegations that may violate Title IX, DHR & CSU Nondiscrimination Policy. The only exceptions are certain healthcare providers. If you are exempt, you will know.
Mandated Reporter
There are certain employees (identified by CSU EO 1083) who are required to report suspected child abuse or neglect. Generally speaking, these are people who work with minors. If you are a mandated reporter, you will be notified by Human Resources.
Safety of the Campus Community is Primary
The university’s primary concern is the safety of its campus community members. The use of alcohol or drugs never makes the victim at fault for sexual discrimination, harassment or violence; therefore, victims should not be deterred from reporting incidents of sexual violence out of a concern that they might be disciplined for related violations of drug, alcohol or other university policies.
Any Student who participates as a Complainant or witness in a Complaint process (including investigation or hearing) relating to Sexual Misconduct, Sexual Exploitation, Dating Violence, Domestic Violence, or Stalking that fall under these procedures will not be subject to discipline for related violations of the Standards for Student Conduct at or near the time of the incident, unless the campus determines that the violation was egregious, including, but not limited to, an action that places the health or safety of any other person at risk or involves plagiarism, cheating, or academic dishonesty. The campus may, however, take other appropriate action including having an educational discussion with the Student. Except in extreme circumstances, victims of sexual violence shall not be subject to discipline for related violations of the Student Code of Conduct.
Submitting a Title IX Report
Utilize the online reporting tool to submit a report. Submitting a report involves completing an online form with the following information:
- Any names and CSUMB ID numbers (Complainant, Respondent, Witnesses, etc. if known).
- If you are reporting due to your employee duty to report, you cannot submit the report without the complainant information.
- Date, time and location (if known).
- A description of the situation, incident/behavior, or concern, as you have available to you
If you are reporting due to your employee duty to report, remember: you are not an investigator - share what was shared with you only; do not guess or decide what allegations the complainant has unless they’ve been shared by the complainant themselves.
- Any additional documentation such as emails, texts, etc., please attach to the report.
If you have concerns about the safety of any individuals, contact University Police (831-655-0268) who will assist in determining the appropriate course of action.
Tips and suggestions for submitting a report
Upon receipt of a report, outreach is conducted with the Complainant and a request for a meeting with the Complainant is offered. The Title IX/DHR office will meet with the Complainant for a preliminary meeting, and Complaintants may decide to have a support advisor present with them.
The purpose of the preliminary meeting is to help our office gain a basic understanding of the nature and circumstances of the report or formal complaint; it is not intended to be a full investigation interview. During this meeting, we will seek to determine how the Complainant wishes to proceed.
Options can range from:
- Not pursuing resolution of any kind; or
- pursuing something through our Formal Complaint process. Supportive measures will be offered to the Complainant at this meeting, regardless if a formal complaint is filed or not.
The Title IX Coordinator will follow up the meeting with a summary of the intake meeting. This can include the option selected with any accompanying supportive measures, or a referral to appropriate office if non-jurisdictional to Title IX/DHR, etc. This written explanation will be sent through email.
The Campus Advocate is available for advocacy and accompaniment during any part the university reporting and investigative processes, and can be included on all electronic communications between our office and the Complainant.
Confidential Reporting/Supports are where you can report information that will not be shared with CSUMB. This is different from private, which means information could be shared on a “need to know” basis. Below is a list of people and services that are considered confidential support options.
CSUMB Campus Advocate
Lorelei Ahlmeyer (831) 402-9477
csumb.edu/campusadvocate/Personal Growth and Counseling Center (“PGCC”)
831-582-3969 Building 80, Room 65
csumb.edu/pgcc/National Domestic Violence
Hotline 800-799-SAFE (7233)
thehotline.orgYWCA (24/7)
831-372-6200 or 831-757-1001
ywcamc.orgConsider calling 9-1-1 if you are in the midst of any kind of emergency, immediate harm or threat of harm.
University police can escort you to a safe place and transport you to a hospital or a sexual assault response center for a medical examination, if needed. If you choose to not report to the police immediately following an incident, you can still make the report at a later time. However, with the passage of time, the ability to gather evidence to assist with criminal prosecution may be limited. Depending on the circumstances, the police may be able to obtain a criminal restraining order on your behalf.
If you report certain sex offenses to UPD and/or local law enforcement, the police are required to notify you that your name will become a matter of public record unless confidentiality is requested. If you request that your identity be kept confidential, your name will not become a matter of public record and the police will not report your identity to anyone else at the University, including the Title IX Coordinator. University Police will, however, report the facts of the incident itself to the Title IX Coordinator, being sure not to reveal to the Title IX Coordinator your name/identity, or compromise their own criminal investigation. University police can also provide access to a confidential Sexual Assault Victim’s Advocate.
In accordance with Article V.A, employees of the University Police Department have a duty to report to the Title IX Coordinator or DHR Administrator any time they know or have reason to know of incidents that may violate this Nondiscrimination Policy, so that the Title IX Coordinator or DHR Administrator can carry out their duties under the law and under this Nondiscrimination Policy. At a minimum, the information to be reported includes all the information authorized to be disclosed under the law in response to records requests, but without requiring a formal request. Such information includes but is not limited to the time, substance, and location of all complaints or requests for assistance received by University Police and the time and nature of the response thereto, including, to the extent the information regarding crimes alleged or committed or any other incident investigated is recorded, the time, date, and location of occurrence, the time and date of the report, the name and age of the victim, the factual circumstances surrounding the crime or incident, the identity of the alleged perpetrator, and a general description of any injuries, property, or weapons involved.
For certain sex offenses, the victim has the right to affirmatively request from University Police, after being informed of their options, that the victim’s identity remain confidential. However, even if the victim requests confidentiality of identity, the University Police should specifically ask the victim if the victim’s name can be provided to the Title IX Office so that the Title IX Coordinator can contact the victim to discuss supportive measures that can be offered. And in all cases, even when the victim requests confidentiality, the identity of the alleged perpetrator (if known) must be reported to the Title IX Coordinator.
Report to UPD Anonymously
Anonymous Tip Line: (831) 582-4747
Online Anonymous Tip Form
24 Hour EMERGENCY: 911
24 Hour Non-Emergency: (831) 655-0268Interim Chief of Police, John Short
jshort@csumb.edu
Building 82, Valley Hall
M-F 8 am-5 pm
University Police