Payroll Services

W-2 Statements

W-2 Wage and Tax Statements are mailed directly from The State Controller's Office by January 31st of each year. W-2s are mailed to the MAILING address on record as of December 15, 2023.

You may download and print prior year W-2s through the Cal Employee Connect portal. Please refer to our help page for registration instructions.  CEC is the State Controller's web-based portal that allows you to view/print your paystubs and Form W-2s.  Employees who opt-in to the new feature will be able to view and download current and previous years' Form W-2s using any internet-connected device.  It will also grant you earlier access to your Form W-2 Wage and Tax Statement than employees who receive the printed version in the mail.  The deadline to opt-in for the 2023 W-2 paperless statement is November 30, 2023.

If you do not receive your W-2 form by January 31st and do not want to register for Cal Employee Connect:

Your address has not changed - Submit an email request with your name and current address to If you never received your W-2 and your address is verified to be correct, a fee will not be required provided the request is received by March 1, 2024. All duplicate W-2 requests received after March 1, 2024 will be subject to an $8.50 processing fee.

Your address has changed - You must request a duplicate W-2 directly from the State Controller's Office. To request a duplicate W-2, complete Form 436 and mail to the address on the form. There is an $8.50 processing fee per tax year requested. The Form and complete instructions on the State Controller's website.

You are encouraged to view and/or update your address in CMS Employee Resources at any time throughout the year. Please refer to our help page for instructions.

For frequently asked questions regarding Form W-2, please visit the State Controller's Office Form W-2 Wage and Tax Statement FAQs.