University Affairs, Ceremonies, and Events

CSUMB Filming and Video Recording Procedures

CSUMB Filming and Video Recording Procedures

All filming event requests and documentation shall be submitted, approved, and scheduled with advance notice before the planned filming date. This time allows for the appropriate review and coordination by event organizers as well as our University Affairs, Ceremonies & Events (UACE) and facilities teams. This procedure applies to internal constituents: faculty, staff and students. This procedure is required when a campus department, office or club that is not involved in the planning of an event would like to request that they be allowed to livestream or record the event.

The filming request form is not needed if a department wants to offer a live stream of their own previously planned event. *This procedure does not limit official university social media managers in University Communications or Enrollment Management and Student Affairs from capturing and posting social media content on official university social media channels.

Required documents for internal constituents

Ten (10) business days prior to the date the department, office or club would like to request filming, video recording or live streaming, the following document must be received by your UACE Event Professional. This would be to request to film a meeting or on-campus event. 

Guidelines for CSUMB internal community members to request to film or record an event on campus organized by another campus group:

Filming on campus should not interfere with normal University business and/or previously scheduled events and cannot create a hazard or impede the safe operation of campus.

  1. Specified campus locations will be approved for specific date(s) and time(s) at least ten (10) days prior to filming.
  2. Lessee must be sensitive to issues of diversity. In no way may any individuals engage in action or dialog on film that may be defamatory to any organizations, groups or individuals relative to: ethnicity, gender, physical abilities/qualities, age, race, sexual orientation, religion, or culture.
  3. Lessee is not permitted to film anyone on University premises that is nude or wearing a g-string, thong underwear, or breast pasties/tassels. Subject attire must be within guidelines and consistent with a Rating of “G” from the Motion Picture Association film rating system. 
  4. Lessee is not permitted to film content on University premises that depicts illegal activity, drug use, prohibited weapons, firearms, or violence.
  5. Lessor reserves the right to request film credit acknowledgment as part of this agreement.
  6. Lessee is hereby notified they are filming on an active University campus with active classes and events. Conference & Event Services will make every effort to minimize noise near the filming locations, but there may be circumstances out of the Lessor's control when we cannot guarantee there will not be any noise.
  7. During the event, the Event Professional is the final arbitrator on any issue that may arise regarding use of the facility as it relates to this agreement.
  8. Per the Licensing agreement, use of multiple locations will warrant additional fees. Facility fees will be assessed for use of each major location (smaller locations, such as classrooms or an outside lawn area may be bundled as a major location). In the case of multiple camera crews working in different locations, a police officer and a liaison will be assigned to each location and billed accordingly.
  9. Consent to film on university property is not a license to use any university marks, logo, or trademarked properties. CSUMB reserves all rights to its trademarks, and use of any of these properties requires a separate contractual agreement.

External constituents should follow the process of working with University Communications,, to film or record on campus. Cinematic Arts and Technology students should follow the process and procedures within their college, but if they would like to film an event planned by another campus department, office or club, they will also need to follow the CSUMB filming procedure.