Classes and Planning

Incomplete grades

In certain circumstances, you may ask your instructor to assign you an "incomplete" grade. You and your instructor will complete an Incomplete Grade Contract that outlines how you will complete the requirements for the class in a given timeframe (the timeframe cannot be longer than one year).

An extension of the one-year time limit may be granted by the faculty member for contingencies such as intervening military service or other serious and compelling reasons. Faculty members approving an extension shall submit an Incomplete Extension request form (available in the departments) to the Office of the Registrar.

Students may not re-enroll in a class in which a grade of "I" (Incomplete) is currently assigned.

The grade "I" will automatically be converted to "IC" if the instructor does not submit a grade change for the class in question before the 1-year time limit is reached, or there is no approved extension of the time frame for the Incomplete grade.

More information about incomplete grades can be found in the Enrollment and Registration policy.

What is in I grade?

An incomplete grade indicates that a portion of class requirements were not completed due to unforeseen reasons and there is still the possibility of earning credit for the course.

How does the I grade work?

Students may ask instructors to assign an "incomplete" grade, and instructors may approve the request, when the following criteria apply: 

  1. The student has satisfactorily completed 75% of the course requirements, as determined by the instructor
  2. The student has experienced unforeseen and extenuating circumstances that will prevent completion of the remaining course requirements by the end of the term
  3. The student requests the incomplete no later than the last day of instruction for the course and is making satisfactory progress in the course at the time of the request

Incomplete grades cannot be assigned if it is necessary for the student to attend a major portion of the class when it is next offered. Students may not re-enroll in a class in which a grade of "I" (Incomplete) is currently assigned, and if enrolled, they may be dropped from a class in which they already have an incomplete grade. 

If requested by the student and authorized by the instructor, an incomplete grade provides students an extended period of time to complete course requirements.

How does a student ask for an I grade?

  1. The student contacts the instructor before the last day of classes for the term to request an incomplete grade.
  2. If the instructor approves the student’s request, the student and instructor must complete an incomplete grade contract form. This form should outline how the student will fulfill the requirements for the class by a given deadline.
  3. The student and the instructor should both maintain a copy of the incomplete grade contract.

How does an instructor assign an I grade?

  1. The instructor receives a student’s request for an incomplete grade no later than the last day of classes for the term.
  2. If the instructor approves the student’s request, the student and instructor must complete an incomplete grade contract form. This form should outline how the student will fulfill the requirements for the class by a given deadline.
  3. The instructor and the student should both maintain a copy of the incomplete grade contract.
  4. The instructor assigns the student’s incomplete grade in their OASIS grade roster.
  5. The instructor files a copy of the incomplete grade contract with their department office.

How does an instructor assign a final grade when the outstanding work is completed?

  1. The student completes and submits all required work to the instructor before the deadline stated in the incomplete grade contract.
  2. The instructor makes note of the date the work was completed and evaluates the student’s work.
  3. The instructor submits the student's final grade by requesting a grade change in their OASIS grade roster and enters the work completed by date.
  4. The student verifies their final grade in OASIS after it is submitted by the instructor.

Considerations for incomplete grades

  • Incomplete grades cannot be assigned if it is necessary for the student to attend a major portion of the class when it is next offered.
  • Students may not re-enroll in a class in which a grade of "I" (Incomplete) is currently assigned. If enrolled, they may be dropped from a class in which they already have an incomplete grade. 
  • Students cannot graduate with incomplete grades. Students receiving incomplete grades in their last term of enrollment must change their graduation to a future term so that the degree may be conferred in the term when the coursework will be completed. 
  • The grade "I" will automatically be converted to "IC" if the instructor does not submit a grade change for the class in question before the 1-year time limit is reached, or there is no approved extension of the time frame for the Incomplete grade. An IC (incomplete charged) is equivalent to an F for gpa computation.