University Personnel

Disability Accommodation

CSUMB is actively engaged in increasing, recognizing and celebrating our diversity and building inclusive excellence. We are committed to providing an inclusive learning and working environment where all individuals are treated with dignity and respect. In alignment with these values, and in compliance with applicable laws and policies, qualified individuals with a disability shall be provided a reasonable accommodation in order to perform the essential functions of their job.

What is Reasonable Accommodation?

Reasonable Accommodation is any adjustment to a work environment or job that allows a qualified employee (i.e., staff, faculty, student employee) to perform the essential functions of the job in question. Employers must offer reasonable accommodations to employees with disabilities (for example, providing a TDD telephone to an employee with a hearing impairment) as long as those accommodations do not create an undue burden for the employer.

What is an Essential Function?

Essential function means the fundamental job duties of the employment position. Additionally, a job function may be essential because of the limited number of employees available to perform the function, or among whom the function can be distributed

What is a Functional Limitation?

A functional limitation is the inability to perform an action or a set of actions because of a physical or mental restriction. Determining whether a limitation in performing essential functions exists due to a physical or mental disability is the first step in establishing whether an individual is entitled to a reasonable accommodation.

How is Disability defined?

An individual is considered to have a disability if that individual:

  • Has a permanent physical or mental impairment that limits the performance of one or more major life activities, including major bodily functions
  • Has a record of such an impairment
  • Is regarded as having such impairment

What is a Major Life Activity?

Major life activities are functions such as caring for one's self, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, and working. Major life activity also includes the operation of a major bodily function, including but not limited to, functions of the immune system, normal cell growth, digestive, bowel, bladder, neurological, brain, respiratory, circulatory, endocrine, and reproductive functions.

How does requesting a Reasonable Accommodation work?

A request for reasonable accommodation is a statement that an employee needs a work-related adjustment or change for a reason related to a mental or physical disability. A request may be made in writing or orally by the employee, or by someone on their behalf, to be documented by University Personnel.

All requests must be accompanied by current, relevant verification from the employee’s health care provider indicating the nature and extent of the limitation(s) stating:

  • The employee has a disability (not to include the diagnosis);
  • A description of how the employee’s limitations impair the ability to perform the duties of the job and whether these limitations are temporary or permanent. If temporary, when they are expected to end; and
  • Recommendation of any specific reasonable accommodation(s) to be considered.

If the initial information provided by the health professional or volunteered by the requestor is insufficient to enable University Personnel to determine whether the individual has a “disability” and/or that an accommodation is needed, University Personnel will explain what additional information is needed. If necessary, the individual should then ask their health care provider or other appropriate professional to provide the missing information. University Personnel may also give the individual a list of questions to give to the health care provider or other appropriate professional to answer. If sufficient medical information is not provided by the individual after several attempts, University Personnel may ask the individual requesting accommodation to sign a limited release permitting University Personnel to contact the provider for additional information.

An employee may identify the specific accommodation(s) they would like to be considered. In general, a reasonable accommodation is one that is rationally related to the limitation and, thus, effectively enables an employee to perform the essential functions of the job. Reasonable accommodations may include, but are not limited to:

  • Modified equipment
  • Assistive devices
  • Modification of existing facilities
  • Restructuring the job
  • A modified work schedule
  • Leave of absence

The interactive process is used to determine what, if any, reasonable accommodation will be made.

What is the Interactive Process?

The interactive process is a timely, good faith communication process between the employer and employee to identify if the employee needs a reasonable accommodation to allow the employee to perform the job effectively. Both the employer and the employee participate in the interactive process. It is an ongoing dialogue between the employee and the employer about possible options for reasonably accommodating the employee's limitations due to the disability

How does the Interactive Process work?

If the need for possible accommodation arises, the employee must contact University Personnel to initiate the process and provide the information described above. University Personnel will provide guidance on engaging in the interactive process.

Participants in the interactive process may include the employee, the supervisor, a member of University Personnel and other appropriate employer representatives (e.g., directors or deans).

During the interactive process, the employer considers information such as:

  • The essential functions of the job
  • The employee's functional limitations due to the disability
  • The reasonableness and implementation of possible accommodations

This information is used by the employer to determine what, if any, accommodation will be made.

Please note that current and relevant but not necessarily “recent “medical documentation is required, unless the disability or need for accommodation is obvious. Medical information and/or information regarding disability shall be maintained by University Personnel in a confidential file separate from the employee’s regular personnel file. Accommodations not obtained through this process (i.e., identifying, providing appropriate medical documentation and requesting an accommodation) are not formal disability accommodations.

How do I learn more or begin the process?

Linda Schaedle

ADA Leaves & Workers' Compensation Analyst

University Personnel

831-582-3584

leaves@csumb.edu

Additional Resources

Job Accommodation Network (JAN)

https://askjan.org/

For Managers

If you have an employee who is requesting an accommodation, please contact the ADA Coordinator in University Personnel at leaves@csumb.edu.

For Employees

If you have a disability for which you would like to request accommodation, please contact the ADA Coordinator in University Personnel at leaves@csumb.edu.

For Job Seekers

Individuals with disabilities who wish to request an accommodation in the hiring process may contact ADA Coordinator in University Personnel at leaves@csumb.edu.

California Relay Service is available for the hearing impaired at (800) 735-2929.