A voluntary dependent care reimbursement program provides for the payment of certain dependent care expenses from the employee's pre-tax income, via a special tax-free account set up for this purpose.
Expenses eligible to be reimbursed from the CSU Dependent Care Reimbursement Account (DCRA) are expenses for certain dependent care if the care is required in order for the employee (spouse) to work. Eligible dependents for whom the DCA reimbursements can be claimed are:
- A child under age thirteen (13), for whom an employee or spouse can claim dependent status on their income tax return.
- A spouse who is physically or mentally unable to care for him/herself, or
- A financially dependent member (including an employee's domestic partner if the domestic partner is a dependent) of an employee's household, who regularly spends at least eight hours each day in the employee's home.
Initial enrollment must be made within 60 days of appointment or the qualifying event. Subsequently, employees must file a new dependent care authorization document every year during the annual open enrollment period to continue participation in the new plan year.
The plan year is January through December. The first tax year deduction is made from the December pay period warrant with the issue date of January 1. Once the plan begins, no changes can be made in the amount withheld unless there has been a qualified status change, as defined by the IRS. If contributions are stopped, employees may continue to submit eligible expenses for up to 6 months after the end of the plan year or until their account is exhausted, whichever comes first. Any excess funds left at the end of the plan year will be forfeited. Participants will receive advance warning of this potential action from the claims administrator.
How to file a claim
There are three ways you can submit a claim: online, by fax, or via mail.
- ONLINE - To submit your claims online, please register on the ASIFlex website and follow the steps provided on the Systemwide Benefits Portal website
- FAX - To fax your claim form, the toll-free FAX number is (877) 879-9038
- MAIL - If you wish to mail your claim form, please mail it directly to the address on the form:
PO Box 6044
Columbia, MO 65205-6044
Deadline for filing claims
As a reminder, the DEADLINE for submitting a claim for reimbursement for the 2018 Health Care Reimbursement Account (HCRA) and/or Dependent Care Reimbursement Account (DCRA) plan year is June 30, 2019.
Any funds remaining in a participant's 2018 flexible spending account(s) will be used first to reimburse expenses incurred from January 1, 2019 through March 15, 2019.
If you re-enrolled for 2018, eligible medical or dependent care expenses incurred after March 15, 2018 will be reimbursed with funds from the 2018 account.
ASIFlex, the administrator of the HCRA & DCRA, will be mailing reminders to all impacted participants. If you have any remaining claims incurred in the 2018 calendar year, please submit your claims to ASIFlex no later than June 30, 2019. The HCRA / DCRA claim form can be found on the Benefits web page. Claims may be submitted to ASIFlex through their mobile app, online, by mail or fax. Information about these options is available at ASIFlex.com.
After these deadlines have passed, all unused 2016 HCRA and/or DCRA account balances will be forfeited, per IRS regulations.
If you have any questions regarding your balances in the HCRA and/or DCRA or how to file claims, please contact ASIFlex at 1-877-801-7931.
Direct deposit option for claim reimbursement
Want to receive your claim reimbursement even faster? HCRA participants have the option to sign up for direct deposit, which could get your money in your bank account the day after you fax it! (ASIFlex guarantees processing of claims the business day following receipt. Deposits are effective the banking day following processing.)
The form can be found on the ASIFlex forms page. Please mail or fax it to the address or number on the form.