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Campus Alcohol Policy

Alcohol Approval Form
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1.00 Philosophy

California State University, Monterey Bay recognizes that the abuse of alcohol is detrimental to the educational mission of the University, as well as to individual members of the University community. All members of the University community have a stake in ensuring that alcohol is used in a responsible manner. To achieve this end, CSUMB has developed a comprehensive policy to address potential and/or actual problems with inappropriate use.

2.00 Purpose

The purpose of this policy is to address the legal and responsible use of alcohol. It is intended to reflect the University’s commitment to the principles, goals, and ideals described in the CSUMB Vision and its core values. Through wide dissemination of this policy, the University community will be informed of its contents, as required by the Drug-Free Workplace Act of 1988 and Drug-Free Schools and Campuses Act of 1989.

3.00 Scope

The CSUMB Alcohol Policy governs the possession, use, and marketing of alcoholic beverages on campus or at University-sponsored events. This policy complies with local, state, and federal laws and clarifies sanctions and procedures for addressing instances of illegal or inappropriate use of alcohol.

Students, faculty, staff, guests, off-campus contractors and sponsors of University events, both as individuals and organizations, shall operate within the scope of these laws and University policies and regulations. Additional regulations may apply to given individuals for specific facilities and/or specific programs on campus (e.g., Student Housing and Residential Life and Community Standards and the Student Activities Handbook may apply to students). Additional CSUMB regulations will not apply to union employees within their capacity as such unless those additional regulations have been subjected to the required processes set forth in the respective collective bargaining agreements.

Individual department or campus organization policies shall be in compliance with this Campus Alcohol Policy and may impose more stringent standards. Examples of these departments and campus organizations include Housing and Residential Life, Student Activities (for example, Greek Letter Organizations and other student clubs and organizations), and the Athletic Department.

4.00 Adverse Effects of Inappropriate Use of Alcohol on the Campus Community

The excessive use and abuse of alcohol pose numerous risks to the health and well being of individual students and the campus community. Examples of these risks are as follows:

  • Excessive consumption of alcohol is associated with diminished academic performance. On the average, the more often a student drinks excessively, the lower his or her grades.
  • Alcohol abuse may result in a variety of health and psychological problems for individuals who drink. In the short term, it contributes to inappropriate risk-taking, which results in violence, accidental injuries, deaths, unintended pregnancies, and sexually transmitted infections. In the long term, it results in addiction, social and family losses, and physical deterioration in approximately 15% of those who drink.
  • Alcohol abuse has a direct effect on others. It is associated with violent and disruptive behavior that threatens others' safety, comfort, emotional well-being, and ability to function. The University also recognizes that a student can become a victim of a crime, including sexual assault, while under the influence. The University encourages students to report such crimes and will not sanction an underage victim for being under the influence.
  • Even the "minor" but relatively common problems of having one's sleep and studying interrupted by alcohol impaired individuals may significantly affect health, well being, and academic success.
  • Alcohol abuse by family and friends has significant effects on some individuals' ability to fully embrace the opportunities available in the University.
  • Alcohol abuse contributes to crime, property damage, and expense to the University.
  • Finally, alcohol abuse damages the reputation and image of the University.

5.00 Definitions

Appropriate Vice President: the vice president of the area responsible for the event [for example, the VPSA for a student group]

Recognized Group: a university department or an organization which has been recognized by the university.

University Sanctioned: an official event sponsored by a university department or recognized organization.

6.00 Campus Environment

The University expects its faculty, staff, and student employees to report to any work assignment unimpaired by the effects of alcohol and/or in condition to perform their duties safely and effectively. Students are also expected to be unimpaired in the classroom or while engaged in academic activities.

7.00 Laws & Regulations

The following information and guidelines are intended to deter alcohol abuse in this institution. The policy establishes the parameters within which approval for use can occur and identifies administrative units responsible for handling policy violations.

  • In the State of California, individuals twenty-one years of age or older may legally purchase, possess and consume alcoholic beverages. All State laws are applicable to California State University, Monterey Bay, and to all individuals on the properties of the University.
  • The Business and Professions Code and related statutes control the sale, consumption, and possession of alcoholic beverages.
  • The California State Alcoholic Beverage Control (ABC) Board is responsible for interpretation and enforcement of the laws regarding the consumption, sale, or possession of alcoholic beverages.
  • The University Police Department is responsible for enforcing laws relating to alcoholic beverages.

8.00 Authority

Each vice president (or designee) is the responsible university official for administration of the alcohol policy for events being sponsored by that division of the University or primarily involving employees of that division and will approve the use of alcohol at an event not utilizing university catering services. Administration of the alcohol policy with students and student organizations falls under the authority of the Vice President of Student Affairs (or his designee). In the case of the University Corporation, it is the Executive Director (or his designee) that is the responsible official.

Approval to use alcohol at a university event will be acquired prior to an event and documented on the form attached to this policy and available on the University web site.

9.00 Use of Alcoholic Beverages

Except as indicated by this policy or California state law, it is unlawful for any person to sell, offer for sale, give away, or furnish another person in any manner, or consume any alcoholic beverage on the CSUMB campus. California state law imposes criminal penalties for the possession or use of alcoholic beverages by persons less than 21 years of age and for persons who furnish, give, sell, or cause to be sold, furnished or given away, any alcoholic beverage to a person under the age of 21. [State Alcoholic Beverage Control Act, Sections 25658 – 25665.]

9.10 Sale of Alcoholic Beverages on Campus

The sale of distilled spirits and/or malted liquor is NOT permitted on campus. Only beer and/or wine can be sold in accordance with applicable campus regulations, policies of the Trustees of the California State University or applicable State laws. Permission to sell alcoholic beverages on campus is usually limited to the recognized campus food service agent and must stay in designated areas. Each patron shall only be allowed to purchase 2 alcoholic drinks at any one time.

9.20 Service of Alcoholic Beverages on Campus

Beer and/or wine may be served on special occasions with prior approval at functions sponsored by approved student, faculty, staff, or administrative organizations, or by campus-related or off-campus organizations contracting for the use of university facilities. These alcoholic beverages will be permitted only in conjunction with food service, and will not be permitted before 4:00 pm on weekdays during academic terms. Servers shall check valid picture identification to ensure that no guest under 21 years of age is offered or served alcohol. Non-alcoholic beverages must be as readily available as the alcoholic beverages being served; and, where practical, alcoholic and non-alcoholic beverages must be served in the same manner.

9.2.1 Responsibility of Event/Activity Sponsors of University Events

When alcohol is to be served as part of a university sanctioned activity of a recognized group (whether on or off campus), such group is responsible for ensuring that all provisions of this policy and all applicable state laws are enforced. The sponsoring group shall also be responsible for keeping the event area free of litter.

9.2.2 Responsibility of Event/Activity Participants

Participants will not be allowed to bring alcoholic beverages to any event, and/or exit an event in possession of alcoholic beverages, unless specifically exempted by the appropriate vice president.

9.2.3 Responsibility of Contracted Users of the Campus

When alcohol is to be served as part of an event in university facilities, Conference and Events Services will include the Approval to Use Alcohol form among the agreements completed in the contract process. The event sponsor is responsible for ensuring that all provisions of this policy and applicable state laws are enforced. Costs incurred for additional security and/or management of an event by University Police will be billed to the group renting university facilities.

10.00 Marketing and Advertising

The advertising and promotion by co-sponsoring merchandisers of alcohol should focus on the event or activity being held, not on the products. The University President or his/her designee may make exceptions to this section of the policy.

10.10 Event Sponsorship/Support of Campus Events

Event sponsorship/support of campus events by alcohol beverage manufacturers and distributors is permitted only within the following guidelines:

  • Sponsorship agreements shall be discussed and approved in advance by the appropriate campus approving authority. No sponsorship activities will be permitted without this approval. All corporate contributors shall conform to and comply with University policies and procedures.
  • When a donation is made to the University in support of a program, the name of the alcohol beverage manufacturer or distributor shall not be connected to the name of the event itself, but may be listed as a contributor to the event.
  • Sponsors shall not provide alcoholic beverages as free incentive awards to individual students, campus organizations or departments. The consumption of beer or wine should not be the primary purpose of any activity.
  • University departments, registered student organizations, campus organizations or officially recognized University support groups who accept support from alcohol beverage manufacturers or distributors shall not distribute promotional clothing, specialty items, or other consumer items which utilize the University name, seal, or logo in combination with an alcoholic beverage trademark, logo, or company name, or which imply University endorsement of their product or company in any way, regardless of whether such promotional items are free or for sale.

10.20 Event Advertising

  • Advertisements for events which contain the name of an alcohol beverage manufacturer or distributor as a sponsor shall be approved prior to production by the appropriate University approving authority, and are permitted only in compliance with this policy.
  • If the name of an alcohol beverage manufacturer or distributor is printed as a sponsor, the alcoholic beverage trademark, logo, or company name must be subordinate to the message concerning the event itself. Subordinate is defined as not more than 15% of the total space of the advertisement, poster, or printed item.
  • Event marketing and event advertising sponsored by alcohol beverage manufacturers or distributors shall not encourage any form of alcohol abuse nor should it place emphasis on quantity or frequency of use. Advertising should not portray drinking as a solution to personal or academic problems or as necessary to social, sexual, athletic or academic success. In addition, advertisements may not associate alcohol with the performance of tasks that require skilled reactions, such as driving an automobile, or suggest that drinking is the sole purpose or dominant theme of an event.
  • Any advertising sponsored by an alcohol beverage manufacturer or distributor shall not imply that the alcohol is the main focus of the ad.
  • Advertisements for events which contain the name of an alcohol beverage manufacturer or distributor as a sponsor shall be approved prior to production by the appropriate University approving authority, and are permitted only in compliance with this policy.
  • If the name of an alcohol beverage manufacturer or distributor is printed as a sponsor, the alcoholic beverage trademark, logo, or company name must be subordinate to the message concerning the event itself. Subordinate is defined as not more than 15% of the total space of the advertisement, poster, or printed item.
  • Event marketing and event advertising sponsored by alcohol beverage manufacturers or distributors shall not encourage any form of alcohol abuse nor should it place emphasis on quantity or frequency of use. Advertising should not portray drinking as a solution to personal or academic problems or as necessary to social, sexual, athletic or academic success. In addition, advertisements may not associate alcohol with the performance of tasks that require skilled reactions, such as driving an automobile, or suggest that drinking is the sole purpose or dominant theme of an event.
  • Any advertising sponsored by an alcohol beverage manufacturer or distributor shall not imply that the alcohol is the main focus of the ad.

11.00 Employee Compliance

Employees shall be given a copy of this policy and as a condition of employment will be expected to fully abide by its provisions. Any faculty, staff, administrator or other employee who violates the alcohol policy shall be subject to corrective or disciplinary action up to and including the possibility of dismissal, in accordance with appropriate collective bargaining agreements, CSU and University Corporation policies and state and federal law.

Employees in violation of the alcohol policy can be required to participate fully in an approved counseling or rehabilitation program.

12.00 Accountability & Sanctions

Students or Student Groups

Students (or student groups) acting in violation of this alcohol policy will be referred to the Office of the Dean of Students, the Office of Student Activities and Leadership Development and/or the Office of Judicial Affairs and Community Standards for disciplinary action. All discipline involving students will be handled in accordance with the Chancellor's Executive Order No. 970, Student Disciplinary Procedures for the California State University. Copies of these procedures are available in the Office of the Dean of Students and the Office of Judicial Affairs and Community Standards. In addition, alcohol related violations of the Business and Professions Code or the Penal Code will be forwarded to the appropriate State or County judicial agency by the University Police Department.

Non-University Employees and Guests

The University Police Department is responsible for handling suspected violations of this policy by invitees, contracted workers, visitors or guests on University property and at University functions.

12.10 Sanctions

In addition to the foregoing, the following sanctions may be imposed for violation of the alcohol policy by individuals, students, or student organizations.

12.1.1 Sanctions for Individuals

  • Restitution for any damages that result from the conduct of the violator
  • Violators may be required to go through an alcohol education program or other alternative educational sanction
  • The University maintains the right to forward possible violations of federal or state laws, local ordinances, and University regulations, to the proper authorities through the University Police Department

12.1.2 Sanctions for Student Groups/Organizations:

  • Probation for a specified period of time
  • Restitution for any damages that result from the conduct of the violator
  • Freezing of funds, if any are available
  • Report of violations to the national headquarters or offices of the organizations if such exist
  • Removal of officers from office
  • Loss of university recognition and access to campus support services

12.20 Sanctions by Departments

Student Affairs departments or administrative units, for example, Housing and Residential Life, Athletics, or Student Life programs (for example, Greek Letter Organizations and other student organizations and clubs), may impose additional sanctions for conduct in violation of policies established by that department or administrative unit as well as violations of the Campus Alcohol Policy.

13.00 Prevention & Assistance Programs

The University provides a variety of services to prevent and address alcohol problems. Educational programs and activities include residence hall education programs, participation in National Collegiate Alcohol Awareness Week, staff and faculty education, and incorporation of alcohol education into the curriculum. Educational resources are available to all members of the campus community through the Campus Health Center and the Personal Growth and Counseling Center. The University supports a variety of campus organizations and activities that promote alcohol-free experiences. All members of the University community are encouraged to participate in relevant alcohol education and awareness activities.

The Personal Growth and Counseling Center provides counseling and referral for students with alcohol related concerns. In addition, consultation is provided to faculty, staff, or students concerned about a student's well-being. However, medical or counseling information regarding a specific student cannot be divulged.

The Employee Assistance Program provides counseling and referral for faculty, staff and administration regarding substance use concerns. Employees should consult their health care benefit plan to determine coverage for off campus services.

14.00 Treatment Programs & Services

Students in need of assistance due to alcohol related problems may be referred to alcohol education activities, counseling and/or community agencies. Such activities and assistance may be available through existing university entities such as Campus Health Center and the Personal Growth and Counseling Center or they may be offered in conjunction with community-based alcohol programs.

Employees in need of assistance due to alcohol related problems may be referred for assistance from campus services such as the Employee Assistance Program or to community agencies.

15.00 Continuous Renewal

This policy shall be reviewed five years from its effective date to determine its effectiveness and appropriateness. The campus Alcohol Advisory Council shall make recommendations on updates and amendments to the policy. This policy may be reviewed before that time as necessary to reflect substantial organizational, financial, physical or academic change(s) at CSUMB or any change required by law or by CSUMB or other governing policy.

s/Dianne F. Harrison

President

Effective Date: October 19, 2009

Certification of Process

Reviewed by: Policy Facilitation Team, Human Resources, Academic Personnel, Student Affairs, Administration and Finance, University Advancement, Academic Affairs Council, Foundation, Associated Students, Academic Senate Executive Committee, Legal Counsel, Provost, President’s Cabinet

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