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Risk Management

Risk Management is the process of identifying conditions that can cause injury or loss of assets. The most common form of risk management is insurance.

Safety, Risk and Sustainability

The Risk Management program shall provide assistance to campus entities in identification and examination of risks, selection of risk control and risk financing techniques, evaluation of the results, and improvement of risk management.

Alcohol Service

To serve alcohol at Cal State Monterey Bay events, organizers must follow campus procedures and safety requirements. The guidelines below outline the steps for requesting service and complying with the CSUMB Campus Alcohol Policy to ensure safe, welcoming events for our community.

Guidelines to Request Alcohol Service at CSUMB

  1. Review the CSUMB Campus Alcohol Policy for complete requirements and policy directions.
  2. Contact the campus dining contractor (Otter Kitchens Catering) to start the service ordering process for any service of alcohol.
  3. Book your event and space following the University Affairs, Conferences and Event Services instructions and submit the online form through 25Live.
  4. Fill out (Adobe-signed) and submit the Alcohol Approval Form at least ten (10) days prior to the event date.

Safety Requirements per CSUMB Alcohol Policy

  • Review the CSUMB Campus Alcohol Policy for complete requirements and policy directions.
  • Alcoholic beverages will be permitted only in conjunction with food service, and will not be permitted before 4 p.m. on weekdays during academic terms.
  • ServeSafe Certified dining staff shall check valid government-issued picture identification to ensure that no guest under 21 years of age is offered or served alcohol.
  • Only beer and/or wine can be served or sold in accordance with applicable campus regulations, policies of the Trustees of the California State University, or applicable State laws. The service or sale of distilled spirits and/or malted liquor is not permitted.
  • Non-alcoholic beverages must be as readily available as the alcoholic beverages being served; and, where practical, alcoholic and non-alcoholic beverages must be served in the same manner.
  • Participants will not be allowed to bring alcoholic beverages to any event, and/or exit an event in possession of open alcoholic beverage containers.
  • When alcohol is to be served as part of a University Event of a Recognized Group (whether on or off campus), such group is responsible for ensuring that all provisions of this policy and all applicable state laws are enforced.

Release Forms for Events and Activities

Departments that host activities requiring participant releases must follow specific guidelines for collecting, storing, and retaining these documents.

Releases must be stored for at least three years after an activity ends. Documents signed by a parent or guardian on behalf of a minor must be retained for at least three years after an activity ends or until the minor turns twenty, whichever is longer. Departments or units who sponsor an activity requiring a release should store the release by activity date in alphabetical order by participant name.

Digital copies of signed releases must be available on the day of the event/activity and beyond.

Types of Releases

Release of Liability/Waiver Release with Photo Release - General release of liability for attendees/participants for adults and minors

Demonstrator Release of Liability - Release of liability for NON-PAID OR CONTRACTED demonstrators/speakers

Performer Release of Liability- Adult - Release of liability for any ADULT performer

Performer Release of Liability- Minor - Release of liability for any MINOR performer

Cinematic Arts Student Filming Projects: Students are required to submit a Certificate of Insurance (COl) - Course-Based Form and a Site and Activities Assessment (SARA) Form.

Executive Order 1031, Systemwide Records/Information Retention and Disposition Schedules Implementation, addresses the campuses responsibility to ensure compliance with legal and regulatory requirements while requiring implementation of appropriate operational best practices.

Food Safety

For more information on the food safety and service policies and guidelines, please visit our webpage.

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Youth Protection Program

For more information on the Youth Protection Program, policy, and guidelines, please visit our webpage.

Learn More

Animals on Campus Policy

This policy establishes regulations regarding all domestic, feral, wild, and service animals other than those related to instructional and/or research activities. The areas affected by this policy are limited to the grounds and buildings located on the Main Campus. Animal control in the Frederick Park and Schoonover Park housing areas is covered by their respective lease agreements.

Animals on Campus Policy

Animals on Campus Site Visit Risk Assessment Form

Certificates of Insurance (COIs)

The University may provide Certificates of Insurance (COIs), evidence of self-insurance, or endorsements demonstrating coverage or providing additional coverage as required in contracts administered through Contracts and Procurement Services. SRS shall be responsible for the acquisition and distribution of certificates of coverage.

Certificates of Insurance (COI)