Risk Management

Guidelines to Request Alcohol Service at CSUMB

1. Review the CSUMB Campus Alcohol Policy for complete requirements and policy directions.
2. Contact the campus dining contractor (Otter Kitchens Catering) to start the service ordering process for any service of alcohol.
3. Book your event and space following the University Affairs, Conferences and Event Services instructions and submit the online form through 25Live.
4. Fill out (Adobe-signed) and submit the Alcohol Approval Form at least ten (10) days prior to the event date.
   
   

Safety Requirements per CSUMB Alcohol Policy

• Review the CSUMB Campus Alcohol Policy for complete requirements and policy directions.
• Alcoholic beverages will be permitted only in conjunction with food service, and will not be permitted before 4 p.m. on weekdays during academic terms.
• ServeSafe Certified dining staff shall check valid government-issued picture identification to ensure that no guest under 21 years of age is offered or served alcohol.
• Only beer and/or wine can be served or sold in accordance with applicable campus regulations, policies of the Trustees of the California State University, or applicable State laws. The service or sale of distilled spirits and/or malted liquor is not permitted.
• Non-alcoholic beverages must be as readily available as the alcoholic beverages being served; and, where practical, alcoholic and non-alcoholic beverages must be served in the same manner.
• Participants will not be allowed to bring alcoholic beverages to any event, and/or exit an event in possession of open alcoholic beverage containers.
• When alcohol is to be served as part of a University Event of a Recognized Group (whether on or off campus), such group is responsible for ensuring that all provisions of this policy and all applicable state laws are enforced.

CSUMB Food Policy Statement and FAQs

CSUMB is required to meet the regulations set forth in the California Health and Safety Code which governs the sale and/or service of food to the public. All food sales on-campus must be conducted per this code. Chartwells assists us in remaining compliant and keeping our community members safe.

Chartwells general information: Dining Services

Chartwells dining on campus menus and ordering: 

Dine on Campus at CSU Monterey Bay

Chartwells catering services:

CSUMB Otter Kitchens Catering

Catering Exemption Request Guidelines

If Chartwells cannot meet your catering needs, food served on-campus must be approved through the Catering Exemption Request process. If your on-campus event is open to the public and you are serving or selling food not provided by a campus food service, you need to request authorization at least 10 business days in advance for small events and 30 business days in advance for events of 100 people or more.

1. This is a one-time request, not a blanket request.
2. You must contact Chartwells first, and request catering service prior to submitting your exemption request.
3. Do not procure food or beverages for your event prior to receiving approval from Chartwells to do so. Chartwells contract allows them the first right of refusal to outside food and beverage sources, so they are not obligated to approve the items in which you may have already purchased for your event.

Catering Exemption Process

You are required to contact Chartwells first, prior to submitting the Catering Exemption Request (CER) form. 

Once you have submitted your CER, the Director of Events and Contracted Services (Corporation) will review the CER in collaboration with the Chartwells. You will receive email notifications by both Chartwells and the Corporation (separately) if they approve or deny their portions.

Note: Your CER has not been fully approved at this time. 

If denied, Chartwells and/or the Corporation will have offered alternative recommendations for food/beverages for your event.

If approved, your CER will then be forwarded to Risk Management for review, food service recommendations, and final approval/denial of your CER.

The final email approval/denial will be sent from the Risk Management (risk@csumb.edu) email to: the event submitter, the person organizing the event, MPP/supervisor responsible for the event, Chartwells, and the Corporation.

You will be requested to forward the email approval to those responsible for managing the event space you have reserved if they are not listed on the email approval.

Please Read

Responses will be communicated via email within 3 days of submitting the form.

The campus does not support single-use plastic bottles: CSU Single-Use Plastics: 5235.00  

Catering Exemption Request Form

Resources

Safety Guidelines for Temporary Sale or Service of Food

Safety Guidelines for Outdoor Food and Vendor Booths

California Retail Food Code

For events that include alcohol, review the Campus Alcohol Policy and related form. This process is separate from the Food Safety and Service process. The form must be submitted to risk@csumb.edu.

Releases must be stored for at least three years after an activity ends. Documents signed by a parent or guardian on behalf of a minor must be retained for at least three years after an activity ends or until the minor turns twenty, whichever is longer. Departments or units who sponsor an activity requiring a release should store the release by activity date in alphabetical order by participant name.

Digital copies of signed releases must be available on the day of the event/activity and beyond.

Types of Releases

Release of Liability/Waiver Release with Photo Release - General release of liability for attendees/participants for adults and minors

Demonstrator Release of Liability - Release of liability for NON-PAID OR CONTRACTED demonstrators/speakers

Performer Release of Liability- Adult - Release of liability for any ADULT performer

Performer Release of Liability- Minor - Release of liability for any MINOR performer

Cinematic Arts Student Filming Projects: Students are required to submit a Certificate of Insurance (COl) - Course-Based Form and a Site and Activities Assessment (SARA) Form.

Executive Order 1031, Systemwide Records/Information Retention and Disposition Schedules Implementation, addresses the campuses responsibility to ensure compliance with legal and regulatory requirements while requiring implementation of appropriate operational best practices.