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Driving on University Business

Safety, Risk and Sustainability

All CSUMB employees who drive as part of their job duties must complete defensive driving training. 

All drivers who have been authorized to drive on university business are responsible for ensuring their authorizations are maintained and in active/current status. You are not eligible to drive or travel on CSUMB business if your driving records have expired.

Important Deadlines

  • CSUMB Driver Safety Training Program online certificate: expires four years from date of course completion. 
  • California Drivers License: expires on the date listed on your license.  
  • Form STD 261: expires one year from the date of the driver’s signature. This form must be renewed annually, and each department and driver agrees to maintain a copy of their most current MPP-approved Form STD 261 on file at the department.
  • Low Speed Vehicle Driver Certification: expires four years from the date you completed the course and behind the wheel driver certification. 

CSUMB Driver Safety Program Guide

CSU Vehicle Use Policy

 

 1. HOW TO SUBMIT DRIVER CLEARANCE REQUEST - STATESIDE ONLY

    Required Driver Clearance Items: 

  1. CSUMB State Employee - Drivers must be a staff, student assistant or a registered Volunteer/Person of Interest (POI).
  2. CSUMB Email Address of MPP/Dean/Appropriate Administrator - Please provide the CSUMB email address for the MPP/Dean or Appropriate Administrator of the department you will be driving for, so they can approve your online registration form.  
  3. Current Driver's License - Upload a PDF/JPG attachment of the FRONT side of your current California driver’s license. 
  4. Current Out of State Non-Resident Driver's License & Out of State Driving Record - Upload a PDF/JPG attachment of the FRONT side of your drivers license AND driver must also provide a driving record from the issuing state.  Driving record should include the last 24 months of your driving record or the total licensed period, whichever is less.
  5. Training Certificate(s) of Completion - Upload all PDF/JPG required CSU Learn online training certificate(s) of completion. 
  6. Non-Employee or Person of Interest/Volunteer Form (Dept. Initiated) - All Persons of Interest/Volunteers ( i.e., clubs/organizations/auxiliary, U-Corp staff etc.) must be pre-approved by the MPP/Dean/AA you are driving for AND Human Resource team prior to applying for driver clearance authorization to avoid delay in the approval process.  HR processes the POI forms.   

2. Online Driver Registration Form 

  1. Register with your CSUMB email by completing the CSUMB Stateside Online Driving Registration Form
  2. Upload the PDF/JPG of the FRONT side of your current driver’s license
  3. Upload PDF or JPG of all CSU Learn online course certificates required to drive for your department (Certificate must display staff name, course name and completion date) to be accepted. 
  4. Work order will auto-route to the department MPP/Dean/AA for review and approval.  Approval must be done within 30 days or the form will expire. 

Please allow a minimum of ten business days for review, verification and processing of your request. 

Drivers will receive an email to "Confirm" or "Deny" your driver clearance request.  If no email confirmation is received, please contact the department MPP/Dean/AA or reach out to the driving staff for assistance at email: defensivedriving@csumb.edu. 

3. How To Print/Save/Upload PDF of CSU Learn Online Course Certificates

  1. Upon completion of the new two-part CSUMB Driver Safety Training Program Course
  2. Visit CSUMB Dashboard/CSU LEARN/Training Transcript (top left column)
  3. Select under "Activity" the certificate icon on left side of the course name
  4. Print/Save as a PDF to your desktop and upload certificate of attachment to your online registration portal.  

4. For Questions or Assistance

Visit us during Zoom Drop-In Office Hours  held on Thursdays (2:00pm - 2:30pm)

Due to Conflict in Schedule: No Zoom session on the following date(s):    

2/26/2026 - No Zoom

Thank you

Accidents happen. In the unfortunate event that you are involved in a vehicle accident while driving on university business, the following forms will need to be completed within 48 hours. 

Basic Details About University Vehicle Insurance

  • State vehicles have liability insurance to cover damage to another party's auto or personal property.
  • State vehicles do not all have physical damage coverage. The Facilities auto shop will manage repairs to state vehicles if no other insurance applies.
  • If the other party is at fault in the crash, risk management will oversee the claim process against the responsible driver's auto insurance.

Contact risk management with any questions about state vehicle auto insurance at risk@csumb.edu.

The Low Speed Vehicle (LSV) Safety Program guides the purchase, use, and maintenance of all LSVs used on the CSUMB campus. LSVs are considered high-risk vehicles and require specialized training and certification prior to driving.

LSV driving requirements:

  • Driver must be required to drive an LSV specifically  for their job purposes
  • Driver must have access to an approved LSV for use on CSUMB property
  • Driver must complete all standard Driver Safety Program requirements
  • Driver must complete all the CSU Learn Powered Cart Safety Training online and download the certificate of completion (instructions)
  • Driver must schedule and complete Behind-the-Wheel training with a certified LSV Trainer from their department
  • The certified LSV Trainer will submit completed training documents on behalf of the trained driver
  • LSV certification must be renewed every four years