Information Technology

Information Protection Standard

California State University, Monterey Bay is committed to effective records management that includes meeting legal and regulatory requirements for record retention; minimizing the space needed for and the cost of records retention; and appropriately destroying outdated records.

Comments or feedback on this standard should be directed to The Office of the Chief Information Officer at (831) 582-4700.


This standard applies to all records, regardless of medium held by CSU Monterey Bay or CSU Monterey Bay auxiliary organizations.


Information must be protected when handled, transmitted, stored, and disposed based on its classification level. For safeguards to protect university information assets, refer to the Information Protection Requirements.

Roles and responsibilities

Information Custodians are responsible for ensuring that access to and protection of information and the file systems that host them are in compliance with this Standard.

It is the responsibility of each CSUMB and CSUMB auxiliary employee to adhere to the Records Management Standard and to the supporting standards and procedures.

It is the responsibility of department heads to ensure that employees under their supervision comply with the Records Management Standard and with the supporting standards and procedures.

Revision control

This standard will be subject to revision in response to changes in technology, regulatory compliance, and/or CSUMB operational initiatives.

Last reviewed/updated

06/21/2019 by Chip Lenno, CIO/ISO