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Driving on University Business

Safety, Risk and Sustainability

All CSUMB employees who drive as part of their job duties must complete defensive driving training. 

All drivers who have been authorized to drive on university business are responsible for ensuring their authorizations are maintained and in active/current status. You are not eligible to drive or travel on CSUMB business if your driving records have expired.

Important Deadlines

  • CSUMB Driver Safety Training Program online certificate: expires four years from date of course completion. 
  • California Drivers License: expires on the date listed on your license.  
  • Form STD 261: expires one year from the date of the driver’s signature. This form must be renewed annually, and each department and driver agrees to maintain a copy of their most current MPP-approved Form STD 261 on file at the department.
  • Low Speed Vehicle Driver Certification: expires four years from the date you completed the course and behind the wheel driver certification. 

Cal State Monterey Bay Driver Safety Program Guide

CSU Vehicle Use Policy

 

 How to Submit a Driver Safety Clearance Request - STATESIDE ONLY

    Required Items Needed for Driver Clearance:

  • MPP/Dean Email Address - Please provide the CSUMB email address for the  MPP/Dean you report to so they can approve your online registration form.  
  • Current Driver's License - Upload a PDF/JPG attachment copy of the front side of your current California driver’s license. 
  • Out of State Non-Resident Driver's License & Driving Record - Upload a PDF/JPG attachment copy of the front side of your out of state driver's license if you are an out of state resident AND driver must also provide a driving record from the state of which your drivers license has been issued. Driving record should include the last 24 months of your driving record or the total licensed period, whichever is less.
  • Training Certificate(s) of Completion - Upload a PDF or JPG of the required CSU Learn online training certificate(s) of completion:
  • Person of Interest Form (for volunteers, corporation, non-staff etc.) - All POI's must be pre-approved by their department MPP/Dean or appropriate administrator AND the Human Resource team prior to applying online for driver clearance otherwise driver may not be able to access online trainings and the driver registration form may not auto-populate properly.  

2. Online Registration Form - Driver Safety Program Portal

  1. Register with your CSUMB email to drive by completing the CSUMB Stateside Online Driving Registration Form
  2. Upload a PDF or JPG of the FRONT side of your current driver’s license
  3. Upload PDFs or JPGs of all CSU Learn online course certificates

Please allow a minimum of ten business days for review, verification and processing of your request. 

If you do not receive a clearance to drive notification, please follow up with Defensive Driving on the status of your request by emailing defensivedriving@csumb.edu. 

3. Print/Save and Upload PDF of CSU Learn Online Course Certificates

  1. First complete the new two-part CSUMB Driver Safety Training Program Course
  2. Visit CSUMB Dashboard/CSU LEARN/Training Transcript (top left column)
  3. Select under "Activity" the certificate icon on left side of the course name
  4. Print/Save as a PDF to your desktop and upload certificate of attachment to your online registration portal.  

4. For Questions or Assistance

Visit us during a Zoom Drop-In Office Hours Session held on Thursdays from 2:00pm - 2:30pm.

Accidents happen. In the unfortunate event that you are involved in a vehicle accident while driving on university business, the following forms will need to be completed within 48 hours. 

Basic Details About University Vehicle Insurance

  • State vehicles have liability insurance to cover damage to another party's auto or personal property.
  • State vehicles do not all have physical damage coverage. The Facilities auto shop will manage repairs to state vehicles if no other insurance applies.
  • If the other party is at fault in the crash, risk management will oversee the claim process against the responsible driver's auto insurance.

Contact risk management with any questions about state vehicle auto insurance at risk@csumb.edu.

The Low Speed Vehicle (LSV) Safety Program guides the purchase, use, and maintenance of all LSVs used on the CSUMB campus. LSVs are considered high-risk vehicles and require specialized training and certification prior to driving.

LSV driving requirements:

  • Driver must be required to drive an LSV specifically  for their job purposes
  • Driver must have access to an approved LSV for use on CSUMB property
  • Driver must complete all standard Driver Safety Program requirements
  • Driver must complete all the CSU Learn Powered Cart Safety Training online and download the certificate of completion (instructions)
  • Driver must schedule and complete Behind-the-Wheel training with a certified LSV Trainer from their department
  • The certified LSV Trainer will submit completed training documents on behalf of the trained driver
  • LSV certification must be renewed every four years