Registration Processes and Policies

Students may add or drop classes using OASIS during the designated registration period. If a class is open and enrollment requirements are met, it can be added online through the Student Center. Those registering for the first time on or after the first day of the semester may be subject to a late registration fee.

If a class is full or requires instructor or department consent, the instructor should be contacted via the campus directory or department contact list. Upon approval, a permission number (add code) will be provided for enrollment through OASIS.

Classes may be dropped online through the end of the add/drop period. To receive a full refund of mandatory fees, all courses must be dropped before the term begins. After the start of the term, tuition and fees are prorated based on the drop date. New students who drop all classes before the add/drop deadline must reapply for admission before enrolling in a future term. Some students may also require approval before dropping below a minimum unit threshold.

During the official add/drop period, students may adjust schedules in OASIS. In addition to adding and dropping classes, OASIS provides swap and edit functions that let you replace one class with another or modify existing enrollment details (such as section or grading options) without first dropping a class. These features help you efficiently manage your term schedule while staying within unit and registration policies.

In rare cases, you may need to enroll in two classes scheduled at the same or overlapping times.

To request approval, you must:

• Obtain permission from both instructors
• Submit a Class Time Conflict form by the add/drop deadline

Requests submitted after the deadline may not be considered.

You may be dropped from a class for a variety of academic or administrative reasons. Understanding these situations can help you stay enrolled and on track.

Common reasons include:

• Not meeting course prerequisite requirements
• Not attending or participating at the start of the term
• Enrolling in a course where you already have an Incomplete (I) or Report in Progress (RP)
• Re-enrolling in a course you have already completed with a grade of C or better
• Non-payment of tuition and fees

Stay Enrolled

To avoid being dropped from your classes:

• Check your schedule regularly in OASIS
• Confirm you meet all enrollment requirements
• Resolve any holds or outstanding balances
• Communicate with your instructor if you are unable to attend

Once the add/drop deadline passes, changes to your schedule require special approval. To add or swap a course, you must submit a Late Add Petition through OASIS. Approval is not guaranteed. Petitions require an explanation of the extenuating circumstances and approval from the instructor and department chair. After the census date, college dean approval is also required and requests are rarely approved.

Late-add petitions must be submitted no later than the last day of classes for the term. All requests are routed electronically through OASIS; paper forms are not accepted. You will be notified of the outcome by email, and you can track the petition status in your Student Center.

Before submitting, contact the instructor, confirm your class schedule to avoid overlaps and resolve any registration holds. Petitions may be denied if you have outstanding balances, and financial aid will not be adjusted for courses added after the deadline.

If you no longer plan to complete a class, you must officially drop or withdraw. You are responsible for managing your enrollment — do not assume you will be dropped for non-attendance or non-payment.

Deadlines are listed on the Dates and Deadlines page.

Before the Add/Drop Deadline

You can drop classes in OASIS without approval.

• No “W” grade will be assigned
• Full tuition and fee refunds are available only if all classes are dropped before the term begins
• After the term starts, refunds are prorated based on your drop date

If you drop all classes, follow up with:

• Student Financial Services (Bursar)
• Financial Aid
• Housing and Residential Life (if applicable)
• International Programs (for F-1/J-1 students)
• Admissions (for new students)

After the Add/Drop Deadline

You may request to withdraw for serious and compelling reasons.

• Approved withdrawals receive a “W” grade
• Failure to follow the official process may result in failing grades
• Undergraduate students may withdraw from up to 18 units during their time at CSUMB, not including withdrawals for medical or military reasons

Examples of Serious and Compelling Reasons

• Extended illness, injury, or personal emergency
• Death of an immediate family member
• Loss of care for dependents
• Documented medical or psychological circumstances
• Employment changes that prevent attendance
• Military service
• Other significant, documented circumstances

Examples That are Not Considered Valid

• Poor academic performance
• Not attending class or completing assignments
• Course difficulty or dissatisfaction
• Taking too many units
• Lack of motivation or time management
• Changing your major

After the Withdrawal Deadline

Withdrawals are only approved for extenuating circumstances beyond your control (such as serious illness or accident) and require documentation.

Approved requests will receive a “W” grade.

Understand the Impact of Withdrawing

Withdrawing can affect your finances, academic progress and student status. Review these impacts before submitting a request.

Tuition and Fees

• You may still be responsible for partial or full charges
• Charges are prorated based on your last date of attendance
• Later withdrawals may result in higher costs and reduced refunds

Financial Aid

• Aid may be adjusted based on your last date of attendance
• You may need to repay a portion of your aid
• Future eligibility may be affected

Academic Progress

• A “W” does not affect your GPA but counts toward degree progress
• Withdrawals may impact Satisfactory Academic Progress (SAP)
• Undergraduate students are limited to 18 units of “W” grades

Additional Considerations

• Housing: Withdrawing from all classes may require you to vacate campus housing
• International students: Must consult International Programs before withdrawing
• Graduate students: Must notify their program coordinator
• Veterans: Must contact Veteran Services regarding benefits
• Student athletes: Should consult Athletics Compliance regarding eligibility

Get Support Before You Decide

We encourage you to speak with an academic advisor and contact relevant offices before submitting a withdrawal request to understand how it may affect you.

Cal State Monterey Bay supports student athletes in balancing academic progress with athletic participation. To remain eligible, you must meet minimum enrollment requirements each term.

Full-Time Enrollment Requirements

To be eligible for practice, competition and financial aid:

• Undergraduate student-athletes: Enroll in at least 12 units during fall and spring
• Graduate student-athletes: Enroll in at least 9 units

If you need fewer than 12 units to graduate, you may enroll only in your remaining required units and maintain eligibility.

Maintaining Your Enrollment

After the semester begins, you must maintain the minimum required units (unless approved otherwise).

• Student athletes are assigned a 12-unit minimum enrollment limit
• You may adjust your schedule, but must remain at or above the required unit total after all changes are complete

If you need to adjust your schedule while maintaining full-time status, use the appropriate tools in OASIS to ensure your total units remain unchanged.

• To switch one course for another with the same number of units, use the swap function. This allows you to drop and add classes in a single step without affecting your total enrollment.
• To change a lab or activity section, use the edit function to update course components within the same class.

If you are no longer a student-athlete, you may request removal of the minimum unit requirement by emailing records@csumb.edu. The Office of the Registrar will verify your status with Athletics and update your record once confirmed.

Enrollment in Grad 699 is reserved for degree seeking Graduate students who have completed all coursework and must maintain continuous enrollment while completing their thesis. If your program does not require ongoing enrollment in a research or thesis course, you must register for Grad 699 through Extended Education. Students seeking a teaching credential or a certificate through the University are not eligible for enrollment in this course. 

To qualify for enrollment in Grad 699:

1. You must be eligible to register for the term: If you have previously applied to graduate, you
   must change your graduation date to a future term.
2. Please check for holds on your student account prior to submitting this registration form.
   Forms cannot be processed if you have holds preventing registration.
3. There is a $200.00 fee required to enroll in this course. Fee payment is required prior to
   registration. This form will not be processed without payment. Payment can be made online through your Oasis account.
4. This Grad 699 form should be submitted during the add/drop period, but can be submitted
   through the 4th week of classes. Forms submitted after that time may not be processed.

Grad 699 is a zero-unit course that allows you to stay actively enrolled in your program. While it does not carry academic credit, it fulfills the continuous enrollment requirement.

Grad 699 Registration Form

For accelerated or short-term sessions, deadlines to add or drop vary. Please confirm specific dates for the term you are wishing to make changes to.

Continuing Cal State Monterey Bay students may enroll online through OASIS if space is available and requirements are met. Some courses — particularly those in winter — are offered through the College of Extended Education & International Programs (EEIP). Visit the EEIP website for specific rules, deadlines and fees.

• Summer Session
• Winter at CSUMB

Late add petitions submitted after the add/drop deadline require review through an electronic workflow in OASIS.

Faculty and department chairs will receive an email when a petition is ready for review. To take action, log in to your OASIS Faculty Center and open your Worklist.

About Late Add Petitions

Students are expected to finalize their schedules by the add/drop deadline. After this date, adding a class is only allowed by special exception.

When submitting a late add petition, students must:

• Provide a detailed explanation of extenuating circumstances
• Contact the course instructor before submitting

Submitting a petition does not guarantee approval.

Once submitted, petitions are routed for review:

• Instructor and department chair
• College dean (if submitted after the census date)

All petitions must be completed by the last day of instruction.

Review a Late Add Petition in OASIS

Step 1: Log In

• Select OASIS from the dashboard
• Open your Faculty Center

Step 2: Open Your Worklist

• Select the Worklist tab

Step 3: Select a Petition

• Click the link beginning with “ADD” next to the student’s name

Step 4: Review Details

Each petition includes:

• Course and student information (including major and enrollment type)
• The student’s explanation for the request

If the request is a section change (swap), a “Swap from” section will appear with details about the course being dropped.

Instructor approval will override certain enrollment restrictions, including:

• Requisites
• Closed class status
• Instructor or department consent

Step 5: Approve or Deny

Review the petition using your department’s guidelines.

• Approve: The petition moves forward to the next reviewer (chair and/or dean). If fully approved, it is sent to the Office of the Registrar for processing.
• Deny: Enter a comment explaining your decision (for example: timing, lack of extenuating circumstances, unmet prerequisites, or course capacity).

Students are notified of the final decision by the Office of the Registrar and can view comments in OASIS.

What Happens After Approval?

If all required approvers authorize the petition, the Office of the Registrar will attempt to enroll the student.

• Add request: The student is enrolled if no restrictions (such as holds or balances) prevent registration
• Swap request: The student is dropped from their current section and added to the new one

Students and instructors will receive an email confirmation once enrollment is processed. The student will also appear on the class roster in OASIS.

If a petition is denied at any stage, the student will be notified and can review feedback in OASIS.

Late add petitions submitted after the enrollment census date require review by the college dean through OASIS.

You will receive an email notification when a petition is ready for review. To take action, log in to OASIS and open your Worklist.

Review a Late Add Petition in OASIS

Step 1: Log In

• Select OASIS from the dashboard
• From your Staff Homepage, select the Compass icon (Menu)

Step 2: Open your Worklist

• Select Worklist
• Choose My Worklist – Summary View

Step 3: Select a Petition

• Click the link beginning with “ADD” next to the student’s name

All petitions requiring your review will appear in your Worklist.

Step 4: Review the Petition

Each petition includes:

• Course and student information (including major and enrollment type)
• The student’s explanation for the request

If the request is a section change (swap), a “Swap from” section will display details about the course being dropped.

Instructor approval overrides certain enrollment restrictions, including:

• Requisites
• Closed class status
• Instructor or department consent

Step 5: Approve or Deny

Review the petition using college and department guidelines.

• Approve: The petition is sent to the Office of the Registrar for processing and student notification
• Deny: Enter a comment explaining your decision (for example: timing, lack of extenuating circumstances, unmet prerequisites, or course capacity)

Students are notified of the final decision by the Office of the Registrar and can view comments in OASIS.

What Happens After Review

If all required approvals (instructor, department chair, and college dean) are completed:

• The Office of the Registrar will attempt to enroll the student
• Add requests: Processed if no restrictions (such as holds) prevent enrollment
• Swap requests: The student is dropped from their current section and added to the new one

Students and instructors receive email confirmation once enrollment is processed. The student will also appear on the class roster in OASIS.

If a petition is denied at any stage, the student will be notified and can review feedback in OASIS.

Instructors may drop a student who does not attend class (or does not participate in an online course) during the first week, and has not communicated with the instructor.

If you are concerned about a student’s attendance, participation or academic progress, please submit an academic early alert form to connect the student with support services.

How to Submit a Faculty Drop Request

To request a student drop, email the Office of the Registrar at records@csumb.edu.

Include the following information:

• Course prefix, number, and section
• Class number (CRN)
• Student name(s)
• Student ID number(s)

Send your request from your Cal State Monterey Bay email account and include your name in the message.

Subject line: Faculty Drop Request

Example:

Please drop the following student from MATH 100-01 (Class #21258):
Jimmy Otter (0000xxxxx)

Criteria and Deadlines

Per enrollment and registration policy, students may be dropped for reasons including:

• Not meeting prerequisite requirements
• Not attending or participating during the first week without communication
• Enrolling in a course with an existing grade of Incomplete (I), Report in Progress (RP) or Report Delayed (RD)
• Repeating a course already completed with a grade of C or better

Faculty drop requests must be submitted by the add/drop deadline for the term. Requests received after the deadline will not be processed.