Leaves and Time Off

Submit a Leave of Absence Request to your appropriate administrator for any paid or unpaid leaves and all medical absences beyond 5 work days. Any change in the length of the leave must be approved. This form is available on the Human Resources (HR) forms page.

Employees are encouraged to contact HR for leave advising prior to submitting their request. Medical certification is required, with different forms required for your own medical condition, work restrictions and accommodation requests, or the care of a qualified family member. Any changes to an approved leave require additional approvals. Where possible, leaves should be approved and in place one month prior to the start date. A formal medical release is required prior to returning from a medical leave. Other options may include flex time, a reduced work schedule, partial paid and unpaid leaves, and job accommodations to help CSUMB staff and faculty successfully return to work and/or navigate life events.

The Chancellor's Office leave policy technical letters details guidelines on a full range of leave benefits, specific to each CBA. Some leaves of absences impact benefits so leave advising before designing a leave plan can ensure benefits continue uninterrupted.

Related Documents & Forms

• Catastrophic Leave Request
• Request for Formal Leave of Absence

Bereavement or Funeral Leave is authorized leave with pay for up to five (5) days due to a death of a family member or significantly close relative as defined in applicable collective bargaining agreements and related policies for the duration of leave allowed. To be entitled to use Funeral or Bereavement Leave, an employee must be eligible and in active employment status. Absences are self-reporting into the Absence Management System and approved by the manager. Extended Bereavement Leave utilizing leave credits may be available and requires a Request for Formal Leave of Absence. The completed form is routed to your manager and leaves@csumb.edu for approval.

For information, email leaves@csumb.edu or call Human Resources at (831) 582-3389 for immediate assistance.

Request for Formal Leave of Absence

A paid Emergency Leave may be granted by the university president in the event of a natural catastrophe or an emergency situation that places the health or safety of the employee(s) in jeopardy.  Typically, an emergency leave will be of short duration. Contact the Leaves Analyst (ext. 3584) for information.

The CSU will continue your salary while on jury duty, regardless of length of jury service. You are entitled to keep any travel expenses (i.e., mileage) associated with jury duty service. What to do when you receive a jury summons:

• Notify your supervisor of your jury summons.
• For each day served you must submit a Certificate of Jury Service also known as a proof of service to Human Resources. This is provided to you by the court as you are a California State employee. Email to leaves@csumb.edu
• Enter your absences into Absence Management as Jury Duty so you are paid.
• State courts: as a state employee, you are prohibited from receiving the daily juror stipend because you are paid by the CSU for service.
• Federal courts: your daily juror stipend must be made payable to the CSU and turned into the CSUMB Accounting Office.
• Travel expenses: mileage associated with jury service may be paid directly to you by the court. If not, submit a travel expense claim form to your manager for processing.
• More information is available through the Guide to Jury Service.
• For more information, email leaves@csumb.edu or if immediate assistance is required, call Human Resources at (831) 582-3389.

An eligible employee is entitled to one (1) Personal Holiday each calendar year which must be used within that year. The scheduling of this holiday shall be by mutual agreement of the employee and the appropriate administrator in accordance with departmental leave time procedures. The increment of time taken for Personal Holiday is one (1) full-day of an employee’s regular work schedule; Part-time employees earn Personal Holiday on a pro-rata basis. This holiday cannot be carried over into the next calendar year. If the employee fails to take the Personal Holiday before the end of the year, the holiday shall be forfeited. Casual Workers and Student Employees are not eligible to receive a personal holiday.

For more information, please refer to the applicable Collective Bargaining Agreement.

Other available types of leave:

• Administrative
• Education
• Emergency
• Military Exigency
• Organ Donor/Bone Marrow
• Personal
• Survivors of Violence and Family Members of Victims Right to Leave & Accommodations

To determine if you qualify, please contact Human Resources for leave advising.

CSU Family Medical Leave is job protection in accordance with state and federal laws which grant up to 12 weeks of paid or unpaid leave during a 12-month period to care for yourself, a child, spouse, parent or other qualified member with a serious health condition. This benefit as well as pay are determined by employee category and collective bargaining contracts.

Important information:

• Pay option information and questions about FML/leave reporting can be provided during leave advising with a leaves specialist or by emailing leaves@csumb.edu.
• Leave is pro-rated if work hours are less than 40 hours per week. FML is calculated and tracked on a rolling 12-month period of time. Medical certification is required.
• While on unpaid leave, the employee may request CSUMB to continue providing benefits coverage either through payroll deductions or direct pay if there is no longer enough pay to cover the employee's cost of benefits while on leave.
• The CSU Family and Medical Leave (FML) provides the right of reinstatement to the same or another position with equivalent benefits, pay and conditions of employment upon the employee's return to work at the end of the FML.
• The Leave of Absence Request and Physician's Medical Certification forms are required for the employee’s own FML covered absences.
• The Leave of Absence Request and Family Medical Leave Medical Certification form is required for the employee to take leave for a qualified family member’s medical needs.
• Family leave pay administered by the EDD is an entirely separate insurance program, separate from the CSU parental leave paid 30 days of leave. Your CSU employment does not pay into the EDD SDI or Family Leave insurance program in lieu of our own NDI and paid parental leave programs.
• Other than for pregnancy disability where Pregnancy Disability Leave job protection is applicable for medical disability related to pregnancy and/or birth for up to four months, FML runs concurrently with other types of leaves.
• FML is applicable to both exempt and non-exempt employees per the CSU FML Policy.
• If no FML leave is taken, please write a "0" on the FML row in the far right column.
• Intermittent or partial FML leave is tracked monthly on the FML tracking form, signed by you and your manager.

Intermittent FML use reporting - please follow these instructions for completion of the Family Medical Leave (FML) tracking form:

• All hours for absences for the payroll period must be entered on the form and indicate the type of pay used.
• If no FML leave is taken, please write a "0" on the FML row in the far right column.
• The absences entered on the form need to match what is reported on CMS at the department's level.
• All leave absences (FML) must also be carried down to the FML row at the bottom of the form.
• All rows are totaled in the right-hand column.

• FML Certification
• FML-FAQs
• Request for Formal Leave of Absence
• Video instructions for monthly FML leave reporting