Pursuing external funding takes teamwork. Our goal is to make the administrative side of sponsored projects clearer so you can stay focused on the work and its impact.
We work with the PI and campus partners to review terms, address sponsor questions and make sure the agreement aligns with university and UCorp requirements before the project begins.
Cayuse Sponsored Projects (Cayuse SP) helps CSUMB manage the proposal and award lifecycle in one central place. It supports proposal development, routing, approvals, budgeting and compliance tracking so investigators, administrators and reviewers can work from the same information and follow a shared process. We can also set up tasks to keep you on track with ongoing commitments.
Once an external award has been accepted and a project number is assigned, SPO will schedule a New Award Orientation with you to review sponsor requirements, financial procedures, reporting expectations, and compliance needs. The orientation is required before expenses can be charged to the award. This is your opportunity to ask questions and make introductions to other key supports.
Every award comes with reporting requirements, which may include financial statements, technical reports or specialized program reports. Timely reporting helps protect sponsor payments and future funding opportunities for both the PI and the university.
Some sponsored projects include additional requirements related to human subjects, animal care and use, biosafety, and conflicts of interest. Additionally, many federal funders require training in research security, conflict of interest, and responsible and ethical conduct of research to be maintained throughout the duration of a project. The Office of Research Compliance can help you identify which requirements may apply and provide guidance.
UCorp Grants Accounting manages most post-award financial administration for public and private funding. They will review any grant documents and expenditures for allowability and sponsor requirements, and work with you when questions come up. During the life of a project, you may need to revise budgets or request no-cost extensions. These requests need to be submitted early, with justification, to ensure proper processing.
Personnel for sponsored projects are employees of UCorp. All hiring paperwork needs to be submitted to UCorp HR at least one week before payroll deadlines. Travel requests and reimbursements follow UCorp travel policies, and procurement must comply with conflict of interest rules and university procedures.
Federal grants are a little crazy right now, to say the least! We are closely tracking the executive actions of the new Administration and working with the Chancellor’s Office to seek clarity and guidance on the rapidly evolving landscape of federal grants. Contact us with any questions.