Policies at University Corporation

• Record Retention Policy (101)
  Establishes requirements for retaining and disposing of University Corporation records in compliance with legal and regulatory standards.
• Risk Management Policy (102)
  Outlines the framework for identifying, assessing and managing risk to protect the university community and its resources.
• Signature Authorization Policy (103)
  Defines authority levels for approving contracts, agreements and official documents.
• Conflict of Interest Policy (104)
  Ensures decisions are made in the best interest of the University Corporation and free from improper influence.
• Technical Changes Policy (105)
  Provides guidance on making non-substantive technical or administrative updates to policies.
• Executive Compensation Policy (301)
  Establishes principles and procedures for determining executive compensation in a fair and transparent manner.

Selection Criteria

• Faculty Board Member Selection Criteria (121-001-C)
• Student Board Member Selection Criteria (122-001-D)
• Community Board Member Selection Criteria (123-001-B)
• Staff Board Member Selection Criteria (124-001-A)

These policies outline eligibility, roles, and selection processes to ensure balanced representation and effective governance.

• Form 990 Review Policy (150-001-A)
  Defines review procedures to ensure accuracy and transparency in required tax filings.
• Reserves Policy (201)
  Guides the establishment and use of financial reserves to support long-term sustainability.
• Procurement Policy (203)
  Sets standards for purchasing goods and services in a fair, ethical and cost-effective manner.
• Debt Issuance Policy (209)
  Establishes parameters for issuing and managing debt responsibly.
• Accumulation and Use of Program-Related Funds (210)
  Provides guidance on the appropriate use of program-related revenues.
• Environmentally Preferable Purchasing Policy (211)
  Supports sustainability by prioritizing environmentally responsible purchasing practices.
• Travel Policy (361-001-E)
  Defines allowable travel expenses and reimbursement procedures.

• Sponsored Programs Administration Policy (501)
  Governs the administration of externally funded grants and contracts.
• Conflict of Interest Policy for Government Funding (521-003-A)
  Addresses disclosure and compliance requirements related to government-funded projects.
• Campus Conflict of Interest Disclosure Form (527-002-A)
  Provides the required process for reporting potential conflicts of interest.
• External Funding Budget Policy (531-001-C)
  Establishes standards for developing and managing budgets for externally funded programs.
• Direct and Facilities & Administrative (F&A) Costing Policy (531-007-D)
  Clarifies allowable cost structures for sponsored projects.
• Policy Manual and Review Policy (722-001-A)
  Defines how policies are maintained, reviewed and updated.

• Post-Retirement Employee Housing Policy (401)
  Outlines eligibility and conditions for post-retirement housing benefits.
• Student Housing Policy (402)
  Establishes standards and expectations for student housing operations.
• Policy Amendment: Post-Retirement Employee Housing (Sept. 23, 2021)
  Document updates and revisions to Policy 401.

Key Documents

• Lactation Accommodation
  Outlines employee rights and available accommodations for lactation needs in the workplace.
• Whistleblower Protection (603)
  Affirms protections for individuals who report suspected improper activities in good faith.
• Executive Compensation (621-001-A)
  Describes governance and oversight of executive compensation practices.
• Executive Compensation Policy (301)
  Establishes principles guiding executive pay decisions.
• Employee Compensation Policy (302)
  Defines compensation structures and pay practices for University Corporation employees.
• Student Assistant Interview Guide
  Supports fair, consistent and equitable hiring practices for student employees.

Legal Notices and Required Postings

The following notices are required by federal and state law and are available for employee review.

Labor Law Posters

• 2024 Federal and California State Labor Law Posters

Physical copies are posted at the following locations:

• NASA/AMES Research Center; KAZU (Building 201)
• Corporation HR (Ryan Ranch and Building 201)
• Teacher Education (Building 3)
• SSS/CAMP (Building 47)
• Otter Student Union
• Student Housing and Residential Life (Building 12)
• Center for Community Health Engagement (CHE)
• CSUMB at Salinas City Center
• UROC (Library 508)
• TAL (Second Floor).

Additional Notices

• Industrial Welfare Commission Wage Order 4
• EEOC “Know Your Rights” Poster (2023)
• OSHA Form 300-A (2024)
• General Industry Safety Order 3204
• Medicare Part D and Annual Notices (2024)
• Oregon Paid Family Leave (effective Jan. 1, 2023)

Guides and Reference Materials

• Employment Categories Guide
  Explains employee classifications within the University Corporation at Monterey Bay.
• Employee Salary Reference Guide (2023)
  Provides general information on salary structures and compensation reference points.

Workplace Violence Prevention

The University Corporation is committed to maintaining a safe and respectful work environment.

The Workplace Violence Prevention Program (WVPP) raises awareness, improves reporting procedures and implements protective measures to reduce workplace violence.

As of July 1, 2024, most California employers are required to establish and maintain a Workplace Violence Prevention Plan that includes:

• Prohibition of retaliation
• Procedures for reporting and responding to workplace violence
• Employee training and communication
• Emergency response planning
• Workplace violence hazard assessments
• Maintenance of a violent incident log and related records

Related Programs and Forms

• CSUMB Workplace Violence Prevention Program
• University Corporation Workplace Violence Prevention Program
• Salinas City Center Workplace Violence Prevention Program
• Workplace Violence Incident Report Form