Payroll

To register, you must have the paycheck number and total deductions from a prior earnings statement. This information is found on the physical earnings statement. Since you must have a paycheck number, you cannot register until your first paycheck has been issued.

Enroll in Cal Employee Connect

1. Have a paper pay stub in hand OR contact Payroll Services at MBPayroll@csulb.edu for assistance.
2. Go to Cal Employee Connect
3. Select Register
4. Follow the prompts using these tips:
   • Select the Department "CSU, Monterey Bay"
   • Enter the Agency Code "226"
   • Enter the Earnings Statement Number from the paper pay stub OR email payroll services at MBPayroll@csulb.edu.
     • The number must include the leading zero and in the format shown in CEC.
     • Paper check example - 3456789 would be entered as 03-456789
     • Direct deposit example - 756789 would be entered as 07-456789
   • Enter Total Deductions if using a physical pay stub, enter the dollar amount listed under deductions.
     • Email Payroll Services at MBPayroll@csulb.edu for your total deductions if you do not have a paper check available.

If you have any questions or need help finding or calculating your total deductions, please email MBPayroll@csulb.edu

Additional information regarding CEC is available on The State Controller's Office website

The Paycheck Calculator is useful if you are considering changing your Federal and State tax withholding or your deferred compensation or tax-sheltered annuity amounts.

Payroll Calculator

W-2 Wage and Tax Statements are mailed directly from The State Controller's Office by January 31st of each year.

You may download and print prior year W-2s through the Cal Employee Connect portal. Employees who opt-in will be able to view and download current and previous years' Form W-2s using any internet-connected device. It will also grant you earlier access to your Form W-2 Wage and Tax Statement than employees who receive the printed version in the mail.

If you do not receive your W-2 form by January 31st and do not want to register for Cal Employee Connect:

Your address has not changed - Submit an email request with your name and current address to MBPayroll@csulb.edu. If you never received your W-2 and your address is verified to be correct, a fee will not be required, provided the request is received by March 1. All duplicate W-2 requests received after March 1 will be subject to an $8.50 processing fee.

Your address has changed - You must request a duplicate W-2 directly from the State Controller's Office. To request a duplicate W-2, complete Form 436 and mail to the address on the form. There is an $8.50 processing fee per tax year requested. The Form and complete instructions on the State Controller's website.

You are encouraged to view and/or update your address in CHRS at any time. Please refer to the Knowledge Base for instructions.

For frequently asked questions regarding Form W-2, please visit the State Controller's Office Form W-2 Wage and Tax Statement FAQs.

Eligibility

All state-side employees are eligible to enroll in the Direct Deposit program.

Payroll Services or the State Controller's Office may cancel your Direct Deposit under the following conditions:

• Your Direct Deposit payment is rejected by your financial institution
• You have requested a disability benefit
• It is necessary to recover/prevent overpayments

Enrollment

To sign up for direct deposit or change your account status you will need to enroll in CalEmployee Connect. Refer to the Cal Employee Connect Registration and Direct Deposit Signup Guide for step by step instructions.

If you need to cancel your direct deposit, please contact Payroll Services for assistance.

The PSLF Program forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. Under this program, CSU employees may qualify for forgiveness of the remaining balance due to their Direct Loan Program loans if they meet the criteria of the program.

Payroll Services will complete Section 3 and 4 to verify employment is with a public service organization. Original Employment Certification forms must be submitted to MBPayroll@csulb.edu.

It is the responsibility of the PSLF applicant to submit the application and all required paperwork to the U.S. Department of Education in order to qualify for the PSLF Program. The U.S. Department of Education, not the CSU, reviews the applications and makes the determination of eligibility for the PSLF Program.

Cal State Monterey Bay utilizes TrueConfirm to provide fast, accurate, and secure employment and income verifications. If you are a lender, property manager, pre-employment screener, government assistance agency or other organization that needs a verification for a current or former employee of Cal State Monterey Bay, please visit TrueConfirm at www.trueconfirm.com and follow the instructions to get started.

To request a verification for one of our current or former employees, you will need the following information:

• Verifier's company name
• Employee’s first and last name
• Employee’s date of birth
• Last 4 of the employee’s Social Security Number
• If requesting income verification, an employee signed an authorization document allowing you to request their income.

To ensure privacy and compliance, all verification requests must be submitted online through this service. Contact the TrueConfirm customer support team at support@trueconfirm.com if you need assistance.