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Name and Contact Information

Talent Acquisition and Workforce Administration

Employees are responsible for keeping their name and contact information current in university systems. This includes updating your legal name, preferred name, home or mailing address, phone number, emergency contact information, and email address as needed.

Most updates can be completed through CMS Employee Self Service. Legal name changes require submission of an Employee Action Request to Payroll and supporting documentation. Please review the instructions below for specific steps related to name changes and personal contact information updates.

Instructions for Changing Information

Change of Personal and Contact Information

To update your address, phone number, emergency contact or email address, follow these steps:

  • Go to your Dashboard.
  • Click “CMS”
  • Click on "Self Service"
  • Click on "Personal Information"

Your "Home" address must be your physical street address. You can also specify a "Mailing" address if different from your physical home address (e.g. PO Box).

Change of Name

To report a name change, submit a completed Employee Action Request to Payroll and show a Social Security Card with your new name.

To change your campus email (IT account), after your new name has been entered into CMS, you can submit an Email Address Name Change. Be sure to include your CSUMB username, new and old name for verification.

Preferred name

Your preferred name is used on any online system. You can change your preferred name at any time in CMS, but these changes can take a few days to show up everywhere on campus. To change your preferred name:

  • Log into CMS
  • Click on MB Employee Self Service
  • Under Personal information, click Names
  • You should have a Preferred name in the list of names, click Edit next to it.
  • Edit your name information and click Save
  • Please allow 2-3 days for all systems to be updated, this includes any benefits providers as well.