Faculty Recruitment and Appointments

Tenure-Line Faculty Recruitment

Tenure-line faculty positions are full-time appointments that include teaching, research and service responsibilities. Recruitment follows CSU systemwide guidelines to ensure equitable and transparent hiring practices.

Departments must coordinate with Academic Personnel and Human Resources for approval to recruit, advertise and hire. All tenure-line positions must be posted through CSU’s recruitment system and comply with equal employment opportunity (EEO) requirements.

Related Documents and Resources

• Applicant Authorization & Release Form
• Candidate Evaluation Spreadsheet (template)
• Confidentiality Agreement
• Faculty Recruitment Plan
• Final Recruitment Report Checklist
• Job Announcement Template
• Nepotism Policy
• Questions to Ask to Help Create a Diverse Applicant Pool
• Recruitment Summary Form (Faculty)
• Request to Recruit (Tenure-Line Faculty)
• Sample Narrative for Tenure-Line Position
• Tenure-Line Faculty Recruitment Manual
• Tenure-Line Faculty Recruitment Procedures

Part-Time Faculty Recruitment

Part-time faculty are hired on a semester or annual basis to teach specific courses or sections. Recruitment is managed by the department with support from Academic Personnel.

Applicants submit materials to the department for review and are selected based on qualifications, teaching experience and program needs.

Related Documents and Resources

• Applicant Authorization & Release Form
• Candidate Recommendation Form
• Part-Time Faculty Employment Disclosure
• Part-Time Faculty Hiring Process
• Part-Time Faculty Hiring Process (Overview)
• Part-Time Faculty Paperwork Checklist
• Part-Time Faculty Request to Recruit and Reference Check Form

Substitute Faculty Assignments

Substitute faculty assignments are governed by the CFA/CSU Collective Bargaining Agreement, Article 20.8. These temporary appointments cover short-term absences of up to 20 days, such as emergency leave, jury duty or bereavement.

Assignments lasting longer than 20 days typically require a workload adjustment or alternate classification. Faculty may decline an assignment for compelling reasons, and brief voluntary substitutions between colleagues are allowed with department chair approval.

Steps to Assign a Substitute

1. Confirm the assignment will last 20 days or less; contact Academic Personnel for longer-term needs.
2. If appropriate, arrange short-term voluntary coverage with chair approval.
3. Complete and route the Substitute Faculty Assignment Form for approval.
4. After work is performed, submit an Hourly Intermittent Voucher each month for payment.

Related Documents and Resources

• Hourly Intermittent Voucher
• Substitute Faculty Appointment Form

Academic-Related Volunteer Appointments 

Individuals may serve CSU Monterey Bay as volunteers without compensation, supporting university programs through clerical, administrative, instructional or research activities.

Volunteers must be placed in official volunteer status to receive worker’s compensation and state liability coverage. All appointments are processed through Human Resources and Payroll Services, and a written recommendation from the appropriate administrator must be submitted before the volunteer begins service.

Each appointment must include a Volunteer Appointment Form that documents:

• Acknowledgment that service is voluntary and unpaid
• Oath of allegiance
• Effective dates of appointment
• Authorization from the appropriate administrator or department chair
• Statement of duties and approximate schedule

Volunteers are required to follow all university policies and procedures. Those driving state vehicles must comply with state vehicle-use regulations.

Related Document

• Person of Interest Form (PDF)