Event Policies and Protocols
Find the guidelines, requirements, and support resources you need for hosting events, attending campus programs, and filming on campus.
Faculty and Staff Event Planning
Campus faculty and staff can request event space and services through the university’s event scheduling system.
Step 1: Request Your Space
Submit a request through 25Live. Space is not confirmed until a confirmation email is received — please wait to promote your event until confirmation is complete.
Step 2: Submit Event Details
Complete the Event Logistics Form (ELF) within 25Live, including requested services, event description and images for calendar listings.
Step 3: Review Guidelines
All events must follow campus protocols, including accessibility, sustainability and event setup requirements.
Step 4: Confirmation and Support
Once submitted, requests are reviewed by an event scheduler or UACE event professional. Upon approval, a confirmation email and next steps will be provided.
Step 5: Event promotion
Confirmed events are published to the CSUMB Events Calendar based on selected preferences.
Spaces and Rooms
Academic Spaces
Academic spaces are scheduled through 25Live and managed by Academic Scheduling.
- Food and catering are not permitted
- Spaces must be used as scheduled, with no special setups
- If your event includes food, reserve an adjacent event space
Conference Rooms
Conference rooms are reserved through designated department contacts.
- Catering is allowed
- Potlucks may be permitted based on Risk Management review
Conference Room Reservations
Conference rooms are scheduled through 25Live and managed by individual space schedulers, with oversight from University Administration and Campus Events (UACE).
How to Reserve a Room
- Submit all conference room requests through 25Live
- Contact the assigned scheduler for questions or additional support