Data Tools

The Campus Data Warehouse is the designated official repository of institutional data about our students and includes interactive reports and dashboards that provide the campus community with insightful analysis and data visualization capabilities. The Campus Data Warehouse integrates core student systems into a single analytical database to support and inform decision-making processes and enables campus users to explore subject areas at every stage of the student life cycle. The Campus Data Warehouse tells you more about the students in your college or department and assists in identifying opportunities for improving student success campus wide.

The Campus Data Warehouse provides detailed aggregate (grouped) data for students and classes with expanded student characteristics and demographics and course/class details. Daily snapshots and census snapshots back to 2008. 

Topical areas in the Campus Data Warehouse include reporting and analysis on:

• Admissions
• Enrollment and Enrollment Planning
• Courses and Academic Planning Database (APDB)
• Financial Aid
• Grades, GPAs and Faculty Student Success
• Institutional Surveys
• Retention and Graduation
• Degrees and Credentials
• Academic Program Review and Program Health

Access Campus Data Warehouse

Login required. All employee access via the web dashboard.

Elevated access

All employees receive access to some dashboards that overview the student life cycle and course scheduling and planning.

For elevated access to dashboards beyond the standard set, complete the Alternate Data Access Request process.

Who Supports Campus Data Warehouse

IAR supports users with using and interpreting the dashboards. See our self-guided user support resources, when to expect data updates and follow Campus Data Warehouse Updates for timely posts about new features, data loads, known issues, alerts and resolved problems. 

Information Technology supports data analytics development as well as infrastructure, security and access. Navigate to the IT ticketing system, Optimize, and select the "MB - Data Warehouse" to request Campus Data Warehouse enhancements or to report a problem.

IAR supports assessment, planning and improvement by collecting and sharing campus-wide institutional survey data.

Through Institutional Surveys—such as the CSUMB Experience Survey, National Survey of Student Engagement (NSSE), and Faculty Survey of Student Engagement (FSSE)—IAR gathers insights on student and faculty experiences and outcomes and makes results accessible via reporting tools and dashboards that support assessment and planning.

Institutional surveys provide valuable insights that help the university evaluate academic effectiveness, understand engagement, community and belonging and the student experience.

Access Institutional Survey Data

Access to institutional survey results varies by survey and administration year. See Institutional Surveys for guidance on access to results from a specific survey.

Who Supports Institutional Surveys

IAR supports users with using and interpreting the dashboards. To support use of survey data, IAR also offers tools and resources such as an institutional survey calendar, a survey question index and guidance on survey timing and burden, along with dashboards and reports to explore the results. 

IAR is also available to consult on but does not conduct department-led campus survey initiatives.

Tools from Lightcast, such as alumni pathways and employment and labor market data, allow the campus to analyze employment and labor market trends for the region, state and nation as well as alumni pathways for institution's matched alumni, including career and education pathways, education outcomes, program snapshots, custom reports and comparisons with other institutions and regions.

Access Lightcast Data

Lightcast Analyst is available through limited campus user licenses.

Email iar@csumb.edu for more information or come to an open lab.

Who Supports Lightcast

IAR supports campus users needing Lightcast data.

See the Lightcast Knowledge Base for documentation on the data.

The Common Data Set (CDS) project is a collaboration among data providers in the higher education sector and publishers such as the College Board, Peterson's, U.S. News & World Report, and Wintergreen/Orchard House. The overall objective of the CDS initiative is two-fold: to improve the quality and accuracy of data provided to organizations involved in students' transition into colleges and universities and to reduce the reporting burden on institutions that provide the data.

The CDS contains clearly defined data that range from admissions, enrollment, retention, classes, activities, policies, to costs for each participating institution. Data elements and definitions used by the U.S. Department of Education in its higher education surveys serve as a guide in the continued development of the CDS. Furthermore, CDS data elements undergo broad review by the CDS Advisory Board and data providers representing secondary schools and two- and four-year colleges. During its annual review process, feedback from organizations that utilize the CDS are taken into consideration.

Access Cal State Monterey Bay Common Data Set

Submit a Data Request.

Who Supports the Common Data Set

Questions or comments about the CDS may be sent to the College Board.

The College Navigator consists primarily of the latest data from the Integrated Postsecondary Education Data System (IPEDS), the core postsecondary education data collection program for NCES – the National Center for Education Statistics.

Access Cal State Monterey Bay IPEDS Data

Publicly available via College Navigator: California State University-Monterey Bay

Who Supports College Navigator and IPEDS Data

National Center for Education Statistics

The U.S. Department of Education's College Scorecard aims to increase transparency, putting the power in the hands of students and families to compare how well individual postsecondary institutions are preparing their students to be successful. The project provides data to help students and families compare college costs and outcomes as they weigh the tradeoffs of different colleges, accounting for their own needs and educational goals.

College Scorecard provides data at the institution-level as well as data by field of study.

Access Cal State Monterey Bay College Scorecard

Publicly available via U.S. Department of Education | College Scorecard | California State University-Monterey Bay.

Support for College Scorecard

For more information about the College Scorecard see the Data Documentation page. Questions should be sent to scorecarddata@rti.org.  

The Clery Act requires higher education institutions to disclose information about crime on and around their campuses and is enforced by the United States Department of Education.

Access Clery Reports

Annual Security Reports

Who Supports Clery Reporting

Clery Compliance Team

Business Reporting (OAS) is an on-premises, self-service, analytics platform available for use by the university staff to support data analytics. The OAS application provides university business operation groups the ability to correlate data across diverse databases such as Salesforce and PeopleSoft (OASIS), as well as ad-hoc data tables such as Excel spreadsheets, for business analysis, reporting and planning purposes. In addition to providing data reports, OAS offers a range of capabilities including AI analytics, data enrichment, machine learning, and data visualizations. It can support complex workloads and provide timely insights to staff analysts and managers. In August 2021, OAS replaced the previous Hyperion product for business operations reporting.

Access to Business Reporting (OAS)

Login required. Employee access via the web dashboard for those with and appropriate security role.

Access is granted based on business operations needs via the Alternate Data Access Request process.

Who Supports Business Reporting (OAS)

Subject Matter Experts and analysts in various business units on campus support OAS users in their unit.

IAR supports users with using and interpreting IAR OAS reports and provides documentation on IAR's OAS Projects.

Information Technology supports OAS infrastructure, security and access. Navigate to the IT ticketing system, Optimize, and select the "MB - OAS" to request report enhancements or to report a problem. 

Otter Academic Student Information System (OASIS) Query Viewer is a PeopleSoft end user reporting tool. With Query Viewer you can access preexisting queries or requests for information created by other users. A user who creates queries may place the results in a public file that can be viewed by other users.

Access OASIS Query Viewer

Login required. All employee access via the web dashboard.

Access is granted based on business operations needs via the Alternate Data Access Request process.

Who Supports OASIS Query Viewer

Subject Matter Experts and analysts in various business units on campus support OASIS Query Viewer users in their unit.

For a list of IAR's supported OASIS reports, see IAR's OAS Projects and navigate to the Supported OASIS Reports sheet.

Information Technology supports Peoplesoft infrastructure, security and access. Navigate to the IT ticketing system, Optimize, and select the "MB - Peoplsoft" for assistance. 

To catalyze a strong finish to Graduation Initiative 2025, the Office of the Chancellor is spearheading the creation of a Finish Strong Community of Practice and the introduction of a real-time, CSU-developed progression monitoring tool called Graduate365 that supports each university in identifying and intentionally increasing student progression and degree completion outcomes.

Graduate 365 leverages static data, otherwise known as cohort-based information, as well as real-time data pulled from student data systems. The tool leverages technical development of the Student Success Dashboard over the past decade at Cal State Fullerton through an Amazon Web Services (AWS) cloud setting. 

Graduate 365 enables users to identify groups and individual students to increase progression and degree completion outcomes.

Access Graduate 365

Login required via Graduate 365. (Note: Graduate 365 is a separate AWS Quick Suite account hosted by Cal State Fullerton and requires a separate login and access than the Cal State Monterey Bay Campus Data Warehouse.)

Access is granted based on business operations needs by submitting a ticket through the IT ticketing system, Optimize. Select "MB - Data Request" service and specify access is needed for Graduate 365.

Support for Graduate 365

IAR supports users with using and interpreting Graduate 365 data.

If you encounter any technical issues, please email graduate365@fullerton.edu. 

The CSU Student Success Dashboard, developed by CSU's Student Success Strategic Initiatives, fosters a culture of inquiry that empowers campus stakeholders to identify and dislodge barriers to timely degree completion.  

Available dashboards include:

• Graduation Initiative 2025: The CSU has set ambitious goals to facilitate our students’ path to a high-quality college degree and committing us to eliminate equity gaps between historically underserved students and their peers. Fulfilling the aspirations of Graduation Initiative requires us to consistently measure progress and take stock of our efforts. This dashboard is meant to help you engage in productive, action-oriented discussions with all stakeholders that hold a vested interest in the success of our students.
• Departments Dashboard: Faculty play a critical role in fostering student success in and out of the classroom. This dashboard is intended to help you gain a better understanding of the backgrounds and academic patterns of your students. Our hope is that, with the information provided, you will be better able to engage in productive discussions and planning with all stakeholders who hold a vested interest in promoting student success.
• CSU by the Numbers: This dashboard is intended to help you gain a better understanding of the backgrounds and academic patterns of your current and past students. Our hope is that, with the information provided, you will be better able to understand the impact of past and current initiatives and engage in productive discussions and planning with all stakeholders who hold a vested interest in promoting student success.
• Equity Gaps Dashboard: A rigorous education culminating in a valued Baccalaureate degree can lead to a lifetime of increased access and opportunity. Because the diversity of the CSU student body mirrors that of the State of California, we play a critical role in serving individuals and communities that have been historically underserved. This dashboard is meant to help you engage in productive, action-oriented discussions with all stakeholders that hold a vested interest in the success of our students.

Access CSU Student Success Dashboards

Login is required with CSU access credentials via CSU Student Success Dashboard. 

Support for CSU Student Success Dashboards

IAR supports users with using and interpreting CSU Student Success Dashboard data.

Additional documentation and support is available via the Chancellor's Office Student Success Strategic Initiatives team.

The CSU Chancellor's Office Institutional Research and Analyses (IRA) team supports the achievement of the university's mission by providing timely, accurate and unbiased evidence-based analysis and interpretation of data for institutional planning, policy creation and implementation and decision making.

IRA's Systemwide Data Dashboards provide data about applications and enrollment, graduation and student success, labor market outcomes and teaching credentials. Many of the dashboards can be viewed at the CSU system level or for a specific campus.

Available dashboards include:

• Applications & Admissions: includes CSU applications, admissions, and enrollment data for undergraduate students.
• California High School Graduates: highlights trends in high school graduate counts and CSU eligibility rates across California counties and includes county-level projections of future high school graduates.
• Degrees Issued: provides a quick snapshot of Bachelors, Masters, and Doctoral degrees issued by CSU each year.
• Enrollment: includes enrollment data for undergraduate and graduate students, including enrollment figures broken down by level, discipline, ethnicity and campus.
• Graduation Rates: find granular graduation, retention and persistence rates for first-time, full-time freshmen and transfers, as well as graduation and contin​uation rates for those pursuing a STEM degree.
• Labor Market Outcomes: features information about postsecondary employment and the earnings of those who’ve recently graduated from the CSU.
• Student Origin: includes student enrollment and demographic data for first-time freshmen, community college transfers, and all other undergraduates.
• Teaching Credentials Enrollment: includes state-supported enrollment data for undergraduate and graduate students who are enrolled in teacher preparation program.​
• Teaching Credentials Issued: provides data on new teaching credentials issued by the California Commission on Teacher Credentialing.

Access the IRA Systemwide Data Dashboards

Publicly available via Data Center | Institutional Research & Analyses | Data Dashboards.

Support for IRA Systemwide Data Dashboards

IAR supports users with using and interpreting IRA's Systemwide Data Dashboard.

Additional documentation and support is available via the Chancellor's Office Institutional Research and Analyses team.

​The CSU Employee Profile provides a snapshot of current statistics on California State University's diverse workforce, including faculty, staff and student workers.

Access CSU Employee Profile

Publicly available via The CSU System | Faculty & Staff | Employee Profile.

Support for CSU Employee Profile

For support with CSU Employee data or to request Cal State Monterey Bay Human Resources data, contact hr@csumb.edu. 

• ​The CSU’s prim​ary operating fund or all CSU funds
• Designated balances and reserves
• Total cash invested at fiscal year-end

DataQuest is the California Department of Education’s web-based data reporting system for publicly reporting information about California K-12 students, teachers, and schools.

DataQuest provides access to a wide variety of reports, including school performance, test results, student enrollment, English learner, graduation and dropout, school staffing, course enrollment and student misconduct data.

Access to California Department of Education DataQuest

Publicly available via California Department of Education | DataQuest.

Support for California Department of Education DataQuest

Questions may be directed to Data Reporting Office | dro@cde.ca.gov | 916-327-0219.

The California Community Colleges Chancellor's Office Management Information Systems (MIS) Data Mart provides information about California Community College students, courses, student services, outcomes and faculty and staff.

The emphasis of a data mart is to answer the questions of administrators, educators, parents, students, state leaders, and professional organizations.

Access the California Community Colleges Data Mart

Publicly available via California Community Colleges Data Mart.

Support for California Community Colleges Data Mart

Questions may be sent to ccccodatamart@cccco.edu.

The University of California (UC) Information Center provides dashboards and reports on alumni, equity, graduate and professional students, undergraduate admissions, affordability, enrollment and outcomes, 2030 goals, institutional measures, research, public service and employees.

UC Student Success Dashboards: all UC campuses and the Office of the President have published disaggregated graduation rates dashboards with most campuses displaying detailed information by student demographics and by academic programs. This information is designed to support academic programs and instructors to better understand student success and challenges students face in completing their undergraduate education, and to strategically address issues of equity gaps in student success. In addition, campuses have also created internal-use dashboards to provide analytics for campus academic planning and support programs and faculty for improvement for student success. 

Access the UC Information Center and Student Success Dashboards

Publicly available via University of California | About us | Information Center and University of California | About us | Information Center | UC student success dashboards.

Support for UC Information Center and Student Success Dashboards

Contact University of California Office of the President Institutional Research and Academic Planning.

The State of California Employment Development Department (EDD) Labor Market Information Division (LMID) is the prime source of high quality and timely workforce and labor market information for the State of California. Our mission is to help our customers and stakeholders with informed decision making by providing accurate labor market data and information. We collect, analyze, and publish statistical data and reports on California's labor force, industries, occupations, employment projections, wages and other important labor market and economic data.

Access California EDD Labor Market Information

Publicly available at Employment Development Department | Labor Market Information.

Support for California EDD Labor Market Information

Ask EDD: Labor Market Information.

The Integrated Postsecondary Education Data System (IPEDS) is a National Center for Education Statistics (NCES) system of 12 interrelated survey components conducted annually that gathers data from every college, university, and technical and vocational institution that participates in the federal student financial aid programs. The data collections occur in fall, winter and spring.

Access IPEDS data submitted to NCES through data tools or download the data to conduct your own research and analysis. IPEDS data can be used to compare Cal State Monterey Bay with other higher education institutions.

Access IPEDS Data

Publicly available via National Center for Education Statistics | Integrated Postsecondary Education Data System | Use The Data.

Support for IPEDS Data

Access help resources via National Center for Education Statistics.

The Student Achievement Measure (SAM) is a transparency initiative where higher education institutions track students across institutions to create a more complete picture of undergraduate student progress and completion within the higher education system.

Allows for comparison of cohort outcomes across institutions.

Access SAM Data

Publicly available for participating schools via SAM Data.

Support for SAM Data

Questions may be sent to ExecutiveDirector@studentachievementmeasure.org. 

The Western Association of Schools and Colleges (WASC) Senior College and University Commission (WSCUC) Key Indicators Dashboard (KID) is a data visualization tool that provides metrics and context on the educational environments and outcomes of WSCUC-accredited institutions. The dashboard's interactive features offer institutions, peer reviewers, and the public access to a wide range of metrics such as enrollment, retention, completion, and graduation rates. KID also includes metrics such as student debt, percentage of students earning more than a high school graduate at key intervals, and extensive student demographic information, among other metrics. KID is part of WSCUC's "better conversations, better data" initiative, which aims to strengthen the accreditation process through an evidence- and inquiry-based approach. KID draws from federal data sets, including the College Scorecard, and presents multiple years with comparisons to national, peer, and WSCUC averages.

The WASC Key Indicators Dashboard can be used to see key indicators on WSCUC accredited institutions that report to IPEDS.

Access WSCUC Key Indicators Dashboard

Publicly available via WSCUC | Key Indicators Dashboard.

Support for WSCUC Key Indicators Dashboard

Contact WSCUC.

The U.S. Bureau of Labor Statistics (BLS) Current Employment Statistics (CES) program produces detailed industry estimates of nonfarm employment, hours, and earnings of workers on payrolls. CES National Estimates produces data for the nation, and CES State and Metro Area produces estimates for all 50 States, the District of Columbia, Puerto Rico, the Virgin Islands, and about 450 metropolitan areas and divisions.

Each month, CES surveys approximately 121,000 businesses and government agencies, representing approximately 631,000 individual worksites.

The CES program produces nonfarm employment series for all employees (AE), production and nonsupervisory employees (PE), and women employees (WE). For AE and PE, CES also produces average hourly earnings (AHE), average weekly hours (AWH), and, in manufacturing industries only, average weekly overtime hours (AWOH).

Most detailed employment series begin in 1990, although employment by aggregate industry sector and most major industry sectors is published as far back as 1939. A list of currently published CES series is available on the CES Published Series webpage.

Access BLS CES

Publicly available data and reports available via U.S. Bureau of Labor Market Statistics | Current Employment Statistics.

Support for BLS CES

See U.S. Bureau of Labor Statistics | Currently Employment Statistics | About.