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Time/Absence Reporting

Payroll

Find the information you need to report time worked, request and manage absences, and understand leave balances and accruals. This page includes guidance, FAQs, policies, and role-specific resources for state-side faculty, staff, student assistants, timekeepers, and approvers to help ensure accurate and timely reporting.

Log into CMS Employee Resources (HR)

For guidance on:

  • Open CSU Time
  • Request absences
  • Request partial days off
  • View your absence balances
  • View your absence requests
  • Cancel absences
  • Resubmit canceled absence

View Employee Absences Guide

 

Please refer to our training guides by employee type

Staff/Hourly Staff/MPP

Faculty

Student Employee

Hourly Intermittent Time and Absence Reporting

Intermittent payroll attendance consists of hourly rate employees. Paychecks are prepared after the close of the pay period and released on mid-month payday. Please refer to the CSUMB 2026 Payroll Calendar for actual pay dates.

All time and absences must be entered by the last date of the pay period. Hours physically worked and paid holiday hours are reported in the online Timesheet. Paid sick and vacation hours are reported in CHRS.

Intermittent hourly employees (Retired Annuitants excluded) are entitled to holiday pay for each holiday observed by the campus in accordance with the following table. Hours on pay status include hours physically worked and paid absences.

Holiday Pay is entered in Absence Management as Hourly Paid Holiday

Hours on pay status during pay period Holiday pay in hours for each holiday
0 - 10.9 0
11 - 30.9 1
31 - 50.9 2
51 - 70.9 3
71 - 90.9 4
91 - 110.9 5
111 - 130.9 6
131 - 150.9 7
151 and over 8

Intermittent employees receive time off with pay for a Personal Holiday, based on the number of hours worked in the pay period in which the personal holiday is taken as noted in the table above.

When computing Personal Holiday pay eligibility, if an employee actually worked on other holidays in the same pay period, such hours worked are considered as hours on pay status. Personal Holiday credit not used within the calendar year will be forfeited.

If the status of an employee changes during the pay period, e.g., from full-time to hourly, all time worked during the pay period is taken into consideration in computing holiday pay.

An hourly employee does not receive holiday pay if the effective date of the appointment follows the holiday, or if the employee is separated during the pay period, unless the employee worked either on or after the holiday, or the holiday falls within the pay period covered by a lump-sum payment for vacation or extra hours.

Vacation

Hourly employees earn vacation for each concurrent accumulation of 160 hours. Any hours worked in excess of 160 in any pay period is not accumulated towards an additional credit. Any hours already on the books are carried forward toward the next 160 hours needed to earn vacation credit. Credit shall not be given for more than 160 hours in any pay period. The number of vacation hours earned is based on the total number of hours of service.

6 2/3 160 - 5,919
10 5,920 - 11,679
11 1/3 11,680 - 19,359
12 2/3 19,360 - 28,959
14 28,960 - 38,559
15 1/3 38,560 - 48,159
16  48,160 and over

Sick Leave

After the completion of 160 hours of paid employment within consecutive pay periods, the employee is credited with one day of sick leave. Eight hours of sick leave is given for each additional 160 hours of paid employment. Sick leave credit is given the first day of the pay period following the completion of the required hours. Hours worked in excess of 160 hours in a pay period are not counted or accumulated for sick leave purposes.

 

Time and Absences FAQ's

Answers to common questions about time and absence reporting in CHRS.

A: Accruals should post no later than the 5th business day of each pay period.

 

To see the status of your absence requests, navigate to the View Requests page.

To see the status of your reported time, navigate to the Payable Time page.

 

A: You can correct an absence by Canceling Your Absence Request.  If you need to correct/resubmit an absence that has already been approved, your manager will need to approve your cancel absence request before you can resubmit an absence for the the same day your cancel absence request is for.

A: We encourage employees to enter absences in CHRS as soon as they are aware that they want or need to take an absence.  However, absences for each pay period should be submitted no later than the Time Reporting & Absence Entry Deadline for each month as indicated on the CSUMB 2026 Payroll Calendar.

 

A: We encourage employees to submit No Leave Taken for every applicable pay period where you did not take any absences.  However, if your manager currently does not require you to enter No Leave Taken then you may follow that business practice as usual.

 

A: Absence Management requires input of schedules to determine absence reporting on specific days. The system defines a schedule as the number of hours worked on specific days during the week. If your schedule is incorrect in the system, the absence duration will be incorrect and a Work Schedule Designation should be submitted to HR.

 

A: Technically, yes.  To approve No Leave Taken (NLT), managers will need to click on the “CSU Approve/Request NLT” tile on the Manager Self Service homepage.

To review and approve other absence requests (such as vacation and sick leave), managers will need to navigate to a page called Multiple Absence Requests.

 

A: An employee may not be notified and, therefore, not know that they need to adjust their time or absence request. The Chancellor’s Office recommends that we not use that button.

A: Because we are going live with CHRS with the March pay period, you may not be able to see reported time for prior months on an employee's timesheet or absences reported for previous months.  However, moving forward from March 2026 onward, you should be able to view reported hours and absence requests from previous months. If you have any questions regarding prior balances, please contact the Payroll Office.