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Lecturer Entitlement

Faculty

Cal State Monterey Bay provides guidance on assigning work to lecturers in compliance with Article 12 of the Collective Bargaining Agreement. This page outlines entitlement principles, priority order for appointments, group review requirements, and procedures for offering available work at the beginning of and during the academic year. 

General Principles for Lecturer Entitlement

  • Evaluate lecturers within their Groups.
  • Lecturers must be qualified for available work; i.e., just because a lecturer may have an entitlement, doesn’t mean they’re entitled to work for which they aren’t qualified.
  • All lecturers who worked in the previous academic year are “incumbents” and must be given careful consideration. You must review each lecturer's personnel action file and sign the file log to demonstrate that the lecturer has been carefully considered.
  • Course assignments are made based on programmatic need. If a lecturer turns down a course, you are not required to offer another course in its place.

Information When Making Assignments for Next Year

  • Within each Group, review the lecturer’s qualifications and performance.
  • Based on programmatic need, offer work up to the entitlement time base. Entitlements are expressed as total WTUs for the year.
  • If there is sufficient work, you must satisfy the entitlements of all lecturers in one group before moving to the next group (assuming they’re qualified for the work – see (b) above.)
  • Special note regarding Group 7: Careful Consideration, lecturers in Group 7 with 12.3 appointment rights worked both semesters last year; lecturers in Group 7 with no provision 12.3 appointment rights only worked one semester last year. They are all to be reviewed as one group. The only difference is the type of appointment they must be offered:
  1. If you do offer work to a lecturer with 12.3 appointment rights, you must offer the lecturer an academic year appointment. If it later turns out that there isn’t enough work for a spring semester assignment, the appointment will be canceled at the end of fall semester.
  2. Because assignments are based on the best interests of the program, it is possible that all available work could be offered to Group 7 lecturers with no provision 12.3 appointment rights, leaving insufficient work available for Group 7 lecturers with 12.3 appointment rights.
  • After offering work up to entitlement levels, if there is still work available, go to Group 8 in the priority list.
  1. First offer work to Group 3 lecturers up to full time. In the event the department has a need to assign work for which a temporary part-time faculty with a one-year appointment is objectively determined to be demonstrably better qualified, the one-year appointee may be assigned the work.
  2. Next offer work to part-time temporary faculty with a one-year appointment up to full time.
  3. After that, you may consider any new applicants. New applicants include recently retired lecturers, emeritus faculty, and any lecturer that did not teach last academic year.

Lecturer Entitlement

At all times, first assign work to tenured and probationary faculty members, including participants in FERP and PRTB. Also assign work as appropriate to administrators, teaching associates, other student employees, and/or volunteer faculty. Then assign work to temporary faculty using the following priorities.

  1. Three-year full-time appointees
  2. Continuing multi-year full-time appointees.
  3. Three-year part-time appointees; up to the time base of their entitlement.
  4. Individuals who were eligible to be re-appointed for three years, but did not receive an appointment because of lack of available work, who were then placed on a “Recall” list (see article 38.48).
  5. Continuing multi-year part-time appointees (not three year appointees) up to the time base entitlement.
  6. Visiting Faculty.
  7. Give “careful consideration” to all part-time and full-time temporary faculty employed in the prior academic year. Temporary faculty in this group may be appointed in any order. (a) Those with rights under article 12.3 (2 consecutive semesters of employment in the prior year), if appointed shall receive a one-year contract, for same time base as prior year if work is available that they are qualified to teach; (b) Those with no provision rights under 12.3 can be appointed to any time base or term.
  8. Any remaining work is “new or additional work”, and is offered as follows: (a) Offer to 3-year part-time appointees up to and including 1.0 time base. In the event the department has a need to assign work for which a temporary part-time faculty with a one year appointment is objectively determined to be demonstrably better qualified, the one year appointee may be assigned the work; (b) Next offer work to all other part-time temporary faculty holding a one year appointment up to full-time; (c) Last, offer work to any other qualified candidate.
  1. Three-year full-time appointees.
  2. Continuing multi-year full-time appointees.
  3. Three-year part-time appointees; up to the time base of their entitlement.
  4. Individuals who were eligible to be re-appointed for three years, but did not receive an appointment because of lack of available work who were then placed on a “Recall” list (see article 38.48).
  5. One-year full-time appointees. Where, as a consequence of following the order of assignment in 12.29.b 1-4, there is insufficient work for which the individual is qualified to support a full-time assignment, the partial or complete reduction in time base of a continuing one-year full-time appointee does not require the layoff of the employee pursuant to Article 38.
  6. Next, offer work to continuing one-year and multi-year (not three-year under provisions 12.12 and 12.13) part-time appointees up to their time base entitlement.
  7. Visiting Faculty.
  8. Give “careful consideration” to all part-time and full-time temporary faculty with no one-year or multi-year appointment, who were employed in the current or prior academic year. Can appoint anyone in this group, in any order, to any time base or term.
  9. Any remaining work is “new or additional work” and is offered as follows: (a) Offer to 3-year part-time appointees up to and including 1.0 time base. In the event the department has a need to assign work for which a temporary part-time faculty with a one-year appointment is objectively determined to be demonstrably better qualified, the one year appointee may be assigned the work. (b) Next offer work to all other part-time temporary faculty holding a one-year appointment up to full-time. (c) Last, offer work to any other qualified candidate.

To qualify as a full or part-time multi-year appointee, a lecturer must have been appointed for more than one year at the time of the initial appointment. This is generally done as a result of a recruitment that specifies this option and is not a usual practice. Note a recruitment that specifies the “possibility of reappointment” does not fall into this category.

Assignment of work