Rights & Responsibilities

Faculty Requirements

Faculty must respond promptly with approval or denial of an accommodations request within five business days from when a student made the request to you or your department using the SDR Course Accommodation Letter. Students who are authorized for any accommodation (including Service Animals) will be provided with a letter that lists their specific, individualized accommodations for that semester. Students should schedule to meet with each of their faculty members privately and discuss the contents of the letter with him or her. Faculty are requested to sign/initial behind their specific course to verify that the student has scheduled and met with them and discussed their need(s). Students who request accommodations without a letter from SDR should be routed to the SDR office for assistance. SDR requests that provision of accommodations for these students be postponed until the student returns with their accommodation letter or faculty communicates directly with an SDR Advisor.

When students identify needs, Faculty are asked to communicate clearly the roles and responsibilities of faculty, student, and others. Accommodations are provided for equal access and are not intended to fundamentally alter the course, required technical standards or learning outcomes. Please contact SDR with any questions or comments about the student’s request or how to best implement an accommodation.

  • After accommodations are provided, get feedback from your student about the effectiveness of the accommodation, and make appropriate adjustments.
  • Confirm expectations and arrangements in writing.
  • Use Alternative Testing Notification Form to confirm test logistics with each student for each test, quiz or assessment, and SDR.
Alternative Testing Notification Form

Faculty may require students to contact them to request disability accommodations in a timely manner. The student has a responsibility to follow SDR procedures, meet with professors and advisors to confirm accommodations and to schedule appointments for clarification or extra support. The faculty member has the responsibility to follow through with providing the specific accommodations authorized by SDR on the Course Accommodation Letter or to contact SDR immediately with questions.

Your syllabus may specify a date by which you would prefer students to contact you, after the Add/Drop date. We urge students to come to SDR early in each semester and to contact you on enrollment. Please keep in mind that students can be authorized for accommodations throughout the semester.

Faculty Responsibilities

Provide notice regarding accommodations for students with disabilities

  • Make an announcement during the first class that accommodations are available for eligible students with disabilities through appointments at the Student Disability Resources (SDR) department.
  • Make the course syllabus available at least 6 weeks prior to the semester. Include the following statement in the course syllabus:
  • Include the SDR sample syllabus statement
Syllabus Statement

Promptly respond to the accommodation request

When contacted by a student who has been authorized by Student Disability Resources to receive a

specified accommodation, faculty must:

  • Meet with that student (in person, on-line or by telephone) to review the request.
  • Sign appropriate forms in a timely manner and return a copy to SDR.
  • Implement actions noted on current SDR Course Accommodation Form for the specified time and manner.
  • Address promptly any disability verification issues or concerns about requested accommodations directly to the office for Student Disability Resources.

Provide equal access and opportunities

Students with disabilities expect equal access and opportunities, not alterations in academic expectations. Clear academic requirements and course objectives are essential. Modifications may need to be made in the way a student demonstrates knowledge, but not in the academic proficiency standards.

The purpose of accommodations and modifications is “to reduce or eliminate any disadvantages that may exist because of the disability. Institutions are not required by law to waive specific courses or academic requirements considered essential to a particular program or degree. Rather, they are mandated to modify requirements on a case-by-case basis to ensure that they do not discriminate on the basis of disability.”

For sample best practices, visit CSUMB’s Center for Academic Technologies and Assistive Technology.

Protect student confidentiality

To ensure confidentiality:

  • Meet with students to discuss their needs during office hours or other private time. Request your student’s permission to discuss needs via email and to talk with appropriate employees about how to accommodate.
  • Only disclose disability-related information to those who need to know in order to accommodate the student.
  • Do not put disability-related information in academic records or in letters written about the student.

Information related to documentation of a disability is submitted in confidence to SDR. It is not released to others without the student's written permission. In general, we suggest that all information related to a student's disability be discussed by SDR with the student. In some situations, the specifics may not be essential to the need for a particular accommodation.

In many cases, students request accommodations but do not wish to have the specifics of their disability released to faculty members, advisors or other CSUMB staff. This confidentiality is the student's legal right. Generally, a student with a disability will sign a release form allowing the SDR Manager or Disability Resource Advisors to discuss the student’s need for specific accommodations with his or her instructor. The specific disability is named only at the request of the student.

Faculty members do not have a right to access diagnostic or evaluative information regarding a student’s disability. Such confidential information is kept in locked SDR files. Students are expected to notify faculty members about the specific ways to accommodate a student’s disability-related needs, with support from SDR.

TIPS: Ensure confidentiality by meeting during office hours or other private time. Request your student's permission to discuss needs via email and to talk with appropriate employees about how to accommodate. Only disclose disability-related information to those who need to know in order to accommodate the student. Do not put disability-related information in academic records or in letters written about the student.

The Americans with Disabilities Act protects the confidentiality of students with disabilities. A breach of confidentiality may subject CSUMB and/or faculty to liability. Faculty, staff, and service providers are prohibited from releasing information regarding a student's disability without the student’s written consent, except when subpoenaed or demanded by CSU Counsel.

Faculty Handbook

Faculty Rights

Right to Maintain Academic Standards

Students with disabilities expect equal access and opportunities, not alterations in academic expectations. Clear academic requirements and course objectives are essential. Modifications may need to be made in the way a student demonstrates knowledge, but not in the academic proficiency standards.

The purpose of accommodations and modifications is “to reduce or eliminate any disadvantages that may exist because of the disability. Institutions are not required by law to waive specific courses or academic requirements considered essential to a particular program or degree.

Right to Verification of Disability

  • A student requesting specific classroom accommodations through SDR must have verification and documentation of such a need on file at SDR.
  • Faculty are not required to accommodate based on disability without confirmation from SDR