SNS Van Use for Students

This page is for students needing information on van driving for SNS.

Faculty & staff may visit Van Use & Defensive Driving for Faculty & Staff.

In order to drive an SNS van (which is a state vehicle), you must first be registered with SNS & the Driving on University Business Program.

You must read this entire web page.

Before you will be permitted to drive a van, all van drivers must have a current approved driving status through Driving on University Business, and be on file with the SNS driving certification coordinator, who can be reached at:

Keys will not be released to drivers unless all the correct driver paperwork is complete. We will update drivers directly about forms and other requirements.

Defensive driver eligibility

Step 1:

Fill out and submit the Volunteer Identification form (Use the volunteer form below, and NOT the volunteer form on the Driving on University Business website):

Volunteer Driver Form (Students)

Volunteer Driver Form (alumni)

Please allow 7 days for the Volunteer Form to be processed, and before driving a State vehicle.

Under ‘Volunteer Assignment’ portion of form, please include the following specific information:

Department: SNS

Department ID: 1027

Supervisor’s Name: Suzy Worcester

Supervisor’s Phone: 582-3840

Start Date: one week from today

End Date: 6/30/19

Assignment and Summary of Duties: Drive vans for field trips.

Will the volunteer need to… Check “Yes” ONLY for first question ‘drive a vehicle on university business’.

Print, sign, and turn in to the plastic file inbox marked "Van Driver Forms" outside room S314 (SNS Department Office), Chapman Science Academic Center (bldg. 53). You may also submit the form as a pdf to

Step 2:

Submit these three forms available on the Driving on University Business (DUB) webpage. Instructions for all forms can also be found on the DUB website.

  1. The CSUMB Driving on University Business (DUB) registration form.
  2. A copy of your current driver license (regardless of state), front side only.
  3. Form INF 1011, Authorization for Release of Driver Record Information.

Do not use the "STD 261" form, or the Volunteer Form (use the version available in "Step 1" above).

Send forms and documents as PDF attachments to

Where applicable, please include the SNS "Dept ID": 1027.

Step 3:

Driving on University Business will email you a link to the DGS Defensive Driving course. Upon completion of the course, please print your completion certificate, sign, and submit as a pdf to

All paperwork will be processed as quickly as possible. Please submit paperwork early in the semester to ensure driving privileges.

Van driver responsibilities

Paperwork in vans

  • Fill out the Daily Operator's Checklist before you leave. For safe usage, all vehicle functions and safety features including: brakes, lights, tire pressure, horn, gas, oil, First-Aid kit, and fire extinguisher should be checked before leaving on your trip.
  • Fill out the Monthly Travel Log (STD 273) each time you drive a van. You must enter: the date; initial and final odometer readings; total trip miles; origin and destination; time; and print your full name (not your initials or signature). Two lines on the log should be used for each trip - one for departure and one for return.


  • Seat belts and shoulder harnesses must be worn at all times when driving or riding in SNS vans.
  • If you will be traveling to a remote location, it is advisable to take a radio or cellular phone along in case of emergency.
  • Remember: off-road travel in SNS vans is strictly prohibited!
  • If you have an emergency, you will need to contact your Instructional Support Tech and the Science Operations Coordinator (Margaret Geissler, 831-582-4213).

Safety Concern Report


Each van has a State gas card attached to the key chain. Each van must be refueled with its own gas card; if you have multiple vans out on a field trip, you must use each van's designated gas card for fuel. A State gas card cannot be used to fill up a private vehicle. Fill the van with gas when the fuel gauge is at or below half full. To see how to use the gas card, click here.

  • Gas stations such as Chevron, Exxon, Citgo, Mobil, Shell, Texaco accept the gas card. Make sure that the card is accepted and authorized before you pump the gas!
  • Fill the van with regular (87 octane) unleaded gas at self-service pumps. The purchase of premium grade (89 or 92 octane) unleaded gasoline is prohibited.
  • No full service is allowed.

In case of breakdown or accident

  • For Enterprise Fleet leased vehicles (#156, 157, 158; Ford Transit): To obtain Roadside Assistance 24 hours a day, call 1-800-450-2500 and select option 4. The Enterprise Roadside Assistance Program provides prompt mechanical first aid, towing, battery service, wheel change, gasoline delivery and lock-out service for your company vehicle.
  • For Department-owned vehicles (#36, Ford Econoline): call the National Automobile Club 24-hour roadside service number 1-800-600-6065. They can provide emergency road assistance and if necessary, towing to the nearest state-approved garage.


  • If you are involved in an accident, remain calm.
  • Call the local police or California Highway Patrol to the scene of the accident. Contact the Van Coordinator and the Science Operations Coordinator (Margaret Geissler, 831-582-4213) as soon as possible.
  • Do not discuss fault or attempt to determine liability with the other party or representative.
  • Obtain the name, address, phone number, insurance carrier, and policy number of all people/vehicles involved. Provide them with the same.
  • If safe to do so, take photographs at the accident scene to include damages to the state vehicle, the other parties vehicle/property, etc.
  • Fill out the SNS Accident/Incident Report form, form STD 269 "Reporting of Automobile Accidents", and form STD 470 "Vehicle Accident Report". Within 2 business days, review the information on the "Vehicle Accident Report" with your supervisor/health and safety coordinator and have them sign it. The information on these forms will be transferred later to form STD 274 "State Driver Accident Review – Supervisor’s Review Form", which is to be submitted to several State agencies within 2 business days after the accident.

SNS Accident/Incident Report form

Information binders in the van

In each van, there is a binder containing:

  • State Vehicle Accident Report forms (STD. Form 269, 270, 274) and SNS Accident/Incident Report forms
  • Emergency contact numbers
  • State Motor Vehicle Liability Self-Insurance Letters
  • Details on how to use the gas card and a list of participating gas stations