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OASIS Employee Access

Information Technology

Collecting and efficiently maintaining accurate student records and data is essential. It’s equally critical that access to the data is both streamlined and secure. 

This is where the OASIS system comes in. 

To access OASIS, all CSUMB employees (except faculty) and non-CSUMB employees must complete the Data Security and FERPA course in the SumTotal training system.

Once the training is completed, you must submit a Data Access Request (DAR) Form. Please find the DAR form in one of the Access links below pertaining to your position.

OASIS Employee Access

Log into OASIS

OASIS is the primary system of student records and data. CSUMB and Corporation employees may need access to this system to support students. The process of receiving access to OASIS data depends on your role at CSUMB.

Active Faculty members are automatically provisioned access to the OASIS Faculty Center.

  • Faculty Center Help
  • Does not require a Data Access Request Form.
  • Information Security & Privacy Rights Training Recommended.

The Advising Center administers access.

  • Faculty and Staff Advisor Access is Requested by Department Manager
  • Requires Advising Data Access Request Form
  • Requires Information Security & Privacy Rights Training

Advising Data Access Request Form

Submit your form and FERPA Completion Certification to the Advising Center at advising@csumb.edu 

Center of Advising

  • Who: Peer Mentors working directly for the Advising Center and Student Assistants working for the Business Dept
  • Requires Training by the Center of Advising
  • Requires Advising Data Access Request Form
  • Requires Information Security & Privacy Rights Training

Advising Data Access Request Form

Submit to the Advising Center.

All Other Departments

  • Who: Peer mentors working for Early Student Outreach and Support (EOSP), Student Housing, and Peer Mentors/Student Assistants not working for the Business Department
  • Requires Department training.
  • Requires Alternate Data Access Request Form
  • Requires Information Security & Privacy Rights Training

Alternate Data Access Request Form

Submit to Student Information Systems.

Access to OASIS is granted based on an employee's role or position at CSUMB.

Academic Support Staff must complete a Catalog and Schedule Class training.

Please contact Academic Scheduling to schedule an appointment. See Academic Support Staff Help (for OASIS).

Access is pre-defined for each position listed on the New Employee Data Access Request form.

  • Requires Information Security & Privacy Rights Training

Requires New Employee Data Access Request Form

Requires Information Security & Privacy Rights Training. Submit the Alternate Data Access Request Form to request the following types of access:

  • Student Assistant (Student Assistants in Business Dept use the Advising Data Request)
  • Peer Mentors (for Early Outreach and Support Programs)
  • Temporary Employee
  • Custom/Ad-hoc OASIS Access
  • OAS (Oracle Analytics Server)
  • OnBase Enterprise Content Management (ECM)
  • Campus Data Warehouse

Alternate Data Access Request Form

Submit your form to the Enterprise & Engagement Applications Security Analyst at enterprise_security@csumb.edu.

The following forms are typically used by SA analysts

If you have questions regarding the forms below, please open a ticket in our Optimize ticket system.

Role Creation

The purpose of this form is to submit a request to create a new role, with custom access, in OASIS. Typically, roles are created for new positions or ad hoc access. This form requires a department manager's approval. 

Role Create Form

Role Update

The purpose of this form is to submit a request to update an already existing role in OASIS. Typically roles are updated when a user requires additional access to fulfill their job duties. Access may also be updated when custom pages are built or delivered in OASIS. This form requires a department manager's approval.

Role Update Form