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Contracts

The Contracts staff of the Office of Contracts and Procurement, Business and Support Services are committed to providing quality customer services to the campus community and its business partners. The Contracts staff supports the Division of Administration and Finance's mission of "Quality Services Supporting Excellence and Diversity in Education."

The primary focus of this office is to support the whole campus community with their contracting needs and to support the needs of the campus as it relates to public works and other service related contracting.

Contract Flow - (MUST BE TIMELY)

When creating a contract/service agreement it is important to follow the contract flow guidelines:

  • Begin drafting contract during the planning stages of the event/activity
  • ALWAYS start with contract templates (located below)
    • Minor modifications may be made by drafter; major modifications to be coordinated through Contracts staff
  • Send to vendor for review/approval and signature. If new vendor, send VDR (Std 204) packet (located below)
    • Department staff to complete "Request for Insurance Waiver Modification" form if needed (located below). Insurance Waiver must be received by Contracts at least 3 weeks before event to be carefully considered and approved, if possible
  • Route contract for appropriate CSUMB signatures
    • Be aware, this process usually involves multiple signatures and/or multiple offices. Allow for sufficient time
  • All contracts/service agreements are REQUIRED to be signed by one of four CSUMB university agents, who are:
    • President (Eduardo Ochoa)
    • Vice President, Administration and Finance (Kevin Saunders)
    • Associate Vice President, Finance (Stephen Mackey)
    • Director, Business and Support Services (Arthur Evjen)
  • To expedite the contract flow, scanned documents sent via email are acceptable

After all parties have signed, please note the following document flow process:

  • Fully executed document (All parties signed)
  • Procurement scans and pdf sent to CSUMB parties
  • Primary Contact (CSUMB) sends pdf to contractor
  • Primary Contact (CSUMB) notifies contractor to proceed

For more information, please see our Business Operation Forum presentation:

Business Ops Forum Presentation 2016 - VDRs/Contracts Updates
Download document

Contract Templates

In an effort to ensure that the templates in circulation are current, these templates are set to expire January 31, 2020. If you should encounter any errors while using this template, please contact Michael Phillips at miphillips@csumb.edu or ext. 4252.

Standard Service Agreement Templates (for most independent contractors)

Service Agreement - One-Time
Download document
Service Agreement - Blanket
Download document

Information Technology Service Agreement Templates*

(NOTE: ALL contracts for IT systems and services must be reviewed by our IT department prior to execution)

Information Technology Service Agreement
Download document
Information Technology Service Agreement - Blanket
Download document

Guest Speaker Service Agreement Templates

Guest Speaker Service Agreement - One-Time
Download document
Guest Speaker Service Agreement - Blanket
Download document

Other Templates

Service Agreement Amendment
Download document
UAAPS Template
Download document
CSUMB Internal Internship Placement Agreement
Download document

Associated Contract Documents

Request for Insurance Waiver or Modification
Download document

508 Compliance Documents (Package)

Campus-Wide Service Agreements

*Please note that all contracts with an asterisk have special payment considerations

A to Z Party Rentals (Expires 06/30/20, Pro-Card Approved)

Cardinale GMC (Expires 06/19/19, Pro-Card Approved)

Cathy's Action Packed Fun Jumps/Let's Party (Expires 06/30/20)*

CCSLI Interpreting (Pro-Card Approved)

Chic Event Rentals (Expires 06/30/23)

Complete Mailing Services (Expires 06/30/21, Pro-Card Approved)

Deaf and Hard of Hearing Service Center (Expires 06/30/19, Pro-Card Approved)

Discovery Charters (Expires 06/30/20, Pro-Card Approved)*

DocuTec (Expires 12/31/21)

Golden State Portables (Expires 06/30/20)

Great Expeditions (Expires 06/30/20)

Joseph Johnson/BTJ Enterprises (Expires 06/30/21)

Iron Mountain Shredding (Expires 11/30/23, Pro-Card Approved)

Main Event Transportation (Expires 06/30/22)

Mission Printers (Expires 06/30/23)

Nigel Bates/Monger Mounts (Expires 06/30/20)

Pacific Monarch (Expires 06/30/20)*

Peninsulators Inc (Expires 06/30/20)

Current Bids

Current Bid Opportunities

Finance

Phone
(831) 582-5312
Fax
(831) 582-4430