University Corporation

University Corporation Business Under Shelter-at-Home

View the CSUMB COVID-19 webpage for campus wide updates.

Adobe Sign should be used to approve and route documents to Accounting or Accounts Payable.

Temporary Approval Acceptance Process

The University Corporation Accounting Office expanded its approval process for all transactions to enable our non-essential managers and staff to work remotely.

The Corporation allows most document approvals to be scanned or electronically signed. We still encourage authorized signers to print, sign, scan and return documents to the sender where possible. The alternative to this process is to utilize Adobe Sign.

Submitting Documents

For fastest processing submit documents virtually wherever possible. Documents sent by intercampus mail to Ryan Ranch are currently delayed. Utilize Adobe Sign whenever possible.

For grants, sponsors typically require supporting documentation when submitting invoices and the sponsor may not pay the invoice until documentation is received.

Digital copies of documents

Use your home scanner if you have one, then email the document from your home computer to your work email. Alternatively, take a photo with your digital camera or smart phone and email it to your work email.

Document drop-off

Hard copies may be dropped off at the Mail Room on Butler Street:

  • From April 1, 2020, mail is sorted by department and campus departments may pick up mail and packages at Building 35 (Shipping & Receiving) on Monday, Wednesday, and Friday between 8 - 10 a.m. and 3 - 4 p.m. Before coming to the mailroom, call Isaac Hernandez at 831-582-3703 to confirm that the mailroom is open.
  • The mailroom continues to receive mail and packages from commercial couriers only at Building 35.
  • All mail deliveries are suspended throughout the campus and Ryan Ranch.

Tools for Document Processing

Use VPN to connect to the Campus Network and access your M or J drive documents.

Learn more about connecting to the VPN. If you need help call IT at 831-582-HELP (4357)

Adobe Creative Suite can help you to:

  • Print your documents as pdf files, this will allow anyone with a PDF Reader to view the document, as if it was printed.
  • Combine multiple pdfs into one document when all pages are related, using the Combine tool. This way you only need to attach one item to your email, instead of several.
  • Organize the pages of a pdf document using the Organize tool.
  • Add a text box for dates, chartstrings or notes on the face of your document using the Fill & Sign tool.
  • Virtually sign or initial your document using the Fill & Sign tool.

Adobe Acrobat Tutorials - Adobe Acrobat is part of the Adobe Creative Suite

University Corporation is working on adding additional tutorials on these topics, please stay tuned.

Use Adobe Reader to:

  • View any pdf file.
  • Virtually sign or initial your document using the Fill & Sign tool.

Processing Travel Documents for Travel Canceled due to COVID-19

Current information is on our webpage under Important Information Regarding Travel Cancellations and Reimbursements due to

Tools to Facilitate Communication

  • Use Google hangouts to converse with your co-workers. You can use the chat window to create groups and to initiate video chats. If you are signed into your Gmail, you have access to hangouts.
  • Use Zoom to hold online meetings.
  • Call IT if you need help at 831-582-HELP (4357).

Ergonomics

For many of us at CSUMB, working remotely is a new experience. Here are some resources to assist you in configuring healthy workstations in your temporary remote work space and email risk management with questions.

COVID-19 and Your Health

If you are required to work on campus, do not come to work if you are sick or symptomatic. Seek medical attention if symptoms worsen.

  • E-Visits | Montage Health provides FREE eVisits for COVID-19 screening.
  • Doctors on Duty | Doctors on Duty is offering a new Telemedicine Program. For more information visit: http://doctorsonduty.com/
  • Anthem Medical | Your LiveHealth Online visit will be at no extra cost through June 14, 2020. This applies to Anthem Fully Insured, Individual, Medicare Advantage, and Medicaid, where permitted. For more information visit: https://www.anthem.com/covid-19/
  • Blue Shield of CA | The NurseHelp 24/7 program offers Members access to registered nurses 24 hours a day, seven days a week. Members may obtain this service by calling the toll-free telephone number at 1-877-304-0504 or by participating in a live online chat at www.blueshieldca.com. For more information visit: https://www.blueshieldca.com/sites/sisc/nurse-help.sp
  • Kaiser Medical | It’s easy to get care and advice through our telehealth options — including phone, email, and video — without an in-person visit. To take advantage of these telehealth options, you should call the 24/7 Appointment and Advice Call Center at 866-454-8855.
  • United HealthCare | Whether you’re at work, home, traveling, you name it—a Virtual Visit lets you talk with a doctor by video 24/7. If needed, a Virtual Visit doctor can treat and prescribe* medication for everyday illnesses like the flu, sinus infections, a cough and more. For more information visit: myuhc.com/virtualvisits
  • Employee Assistance Program | Remember the Employee Assistance Program is available for state-side employees anytime by calling 1-800-367-7474. Corporation employees may contact EAP, The Hartford, at 1-800-96-HELPS (3577).
  • Virtual Exercise | DownDog is making all of their apps - Down Dog, Yoga for Beginners, HIIT, Barre, and 7 Minute Workout - completely free until May 1. Similar apps seem to be offering workouts and tips on how to stay active. Download apps from the App store or Google Play.